We are looking for a reliable, organized, and detail-oriented Bookkeeper & Administrative Assistant to support the financial and administrative operations of our medical clinic.This position is ideal for someone who can independently manage bookkeeping responsibilities while also assisting with purchasing, inventory, vendor coordination, and general administrative duties.Key ResponsibilitiesBookkeeping & Payroll

- Process and manage staff payroll accurately and on time.
- Manage accounts payable and accounts receivable.
- Review and pay clinic bills, invoices, and vendor accounts.
- Perform bank and credit card reconciliations.
- Record and categorize clinic income and expenses.
- Maintain accurate bookkeeping records using QuickBooks or similar accounting software.
- Monitor outstanding payments, recurring expenses, and upcoming bills.
- Maintain organized financial records, receipts, invoices, and statements.
- Assist with payroll remittances, GST documentation, and year-end information required by the accountant.
- Prepare basic financial reports and summaries for management.

Purchasing, Inventory & Vendors

- Monitor clinic inventory and identify supplies that need to be reordered.
- Place orders for medical, office, cleaning, and other clinic supplies.
- Obtain quotes and compare prices from different suppliers to help control clinic expenses.
- Research products, equipment, and services when requested by management.
- Communicate and negotiate with vendors regarding pricing, orders, deliveries, and account issues.
- Track orders and follow up on delayed or missing deliveries.
- Maintain organized records of suppliers, pricing, purchases, and invoices.




- Review recurring services and expenses and identify opportunities for cost savings.

Administrative Support

- Assist management with day-to-day administrative and operational tasks.
- Prepare and organize documents, forms, spreadsheets, reports, and correspondence.
- Communicate with vendors, service providers, accountants, payroll providers, and other external contacts.
- Maintain organized electronic and physical records.
- Assist with scheduling, follow-ups, and coordination of clinic-related projects.
- Help ensure administrative deadlines, payments, renewals, and other important tasks are completed on time.
- Assist with other administrative duties as assigned by clinic management.

Qualifications

- Previous bookkeeping or accounting experience is required.
- Experience with payroll, accounts payable, bill payments, and reconciliations.
- Experience with QuickBooks or similar accounting software.
- Strong computer skills, including Microsoft Excel, Word, and email.
- Solid organizational and problem-solving skills.
- Comfortable researching products, obtaining quotes, and comparing pricing.
- Excellent attention to detail and ability to keep track of multiple responsibilities.
- Strong communication and follow-up skills.
- Ability to work independently and take ownership of assigned tasks.
- Trustworthy and comfortable handling confidential financial and business information.
- Previous experience in a medical clinic or healthcare environment is an asset.

Position: Bookkeeper & Administrative Assistant

Industry: Medical / Healthcare

Location: Winnipeg, Manitoba

Employment Type: Part-Time / To Be Determined

Pay: From $20.00 per hour

Expected hours: 20.0 – 30.0 per week

Work Location: In person

📌 Bookkeeper & Administrative Assistant (J. B. Mitchell)
🏢 Kenaston Medical Clinic
📍 J. B. Mitchell