About Cantiro

At Cantiro, we believe business is a force for good. We’re focused on creating the environments and experiences that improve people’s lives through homes, communities, businesses, and services. Our team is driven by innovation, collaboration, and a commitment to delivering exceptional customer experiences.

As we continue to grow, we’re looking for a highly organized and detail-oriented Regional Administrator to support our Sales and Construction teams in Calgary. This role plays an important part in ensuring information flows seamlessly across departments, documentation remains accurate and complete, and projects move efficiently from sale through possession.

The Opportunity

The Regional Administrator provides administrative and operational support to the Sales and Construction teams while maintaining accurate records, coordinating key documentation, and supporting internal processes.

This full-time, permanent position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and collaborating with a variety of internal and external stakeholders. You will contribute to the successful delivery of single-family and multi-family projects by supporting sales administration, construction coordination, document management, reporting, and customer-related processes.

What You’ll Do

Sales Administration

- Process and confirm the accuracy of Purchase and Sale Agreements for single-family and multi-family homes.
- Maintain accurate pricing, inventory, promotions, lot premiums, model information, and product options within CRM and ERP systems.
- Coordinate sales documentation, disclosures, agreements, and listing information.
- Support MLS listings through document preparation, photography coordination, pricing updates, listing descriptions, and general listing administration.
- Track rescission periods, firm sale requirements, occupancy timelines, customer deposits, refunds, contract deadlines, and paperwork deficiencies.
- Prepare, review, update, and process change orders and Statements of Adjustment.
- Coordinate documentation with internal and external legal and financing representatives to support occupancy and title-transfer requirements.
- Prepare and distribute weekly sales reports while maintaining complete and accurate sales records.
- Assist with sales award submissions and the collection of competitor information.
- Support sales administration activities across multiple communities and projects.

Construction Administration

- Coordinate permit applications and monitor permit status for residential construction projects.
- Support plot plan preparation, structural design package coordination, and project startup requirements.
- Administer utility account setup, service applications, meter installations, and related status reporting.




- Coordinate Alberta New Home Warranty registrations and enrollments.
- Monitor construction file progression and ensure project documentation is complete, current, and appropriately filed.
- Compile and distribute construction progress reports and track occupancy forecasts.
- Coordinate inspection documentation, municipal inspection fees, and associated administrative requirements.
- Support orientation and possession scheduling in collaboration with Sales, Customer Care, and Construction.
- Prepare and distribute possession letters and Certificates of Substantial Performance.
- Track seasonal work, landscaping deposits, inspection results, seasonal schedules, and rough and final grade approvals.
- Communicate relevant schedules and documentation to homeowners and internal stakeholders.

Operational Support

- Prepare meeting agendas, coordinate supporting documentation, and record meeting minutes.
- Maintain organized and consistent document-control and filing practices.
- Provide administrative and process support to the Sales and Construction teams.
- Collaborate with internal teams, including Sales, Construction, Customer Care, Development, Design, Marketing, Estimating, Procurement, Production, and Safety.
- Identify opportunities to improve accuracy, efficiency, document flow, and communication across departments.
- Maintain current job knowledge by participating in relevant learning and development opportunities.
- Support a culture of safety by following and promoting Cantiro’s Health and Safety standards.
- Perform additional responsibilities aligned with experience and developing skills.

Required Qualifications

- Post-secondary education in Business Administration, Office Administration, Construction Administration, or a related field, or an equivalent combination of education and experience.
- Two to three years of experience within the homebuilding industry.
- Previous multi-family sales administration experience.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, Teams, and Project.
- Strong organizational, documentation, communication, and time-management skills.
- Valid Class 5 Driver’s Licence, a clean driver’s abstract, and reliable personal transportation.
- Ability to successfully complete a criminal background check as a condition of employment.

Preferred Qualifications

- Three to five years of experience in Sales or Construction Administration.




- Experience working in homebuilding, residential development, real estate, or a related environment.
- Experience using HomeFront or a comparable CRM or ERP system.
- Experience supporting multi-family residential projects.
- Basic knowledge of the Condominium Property Act and Alberta Recent Home Warranty Program.
- General understanding of residential sales, marketing, customer care, warranty, and construction processes.

What Makes You Successful

- Exceptionally organized and detail-oriented.
- A strong communicator who can work effectively with multiple stakeholders.
- Able to prioritize competing deadlines in a busy, fast-paced environment.
- Professional, collaborative, adaptable, and customer-service focused.
- Proactive, resourceful, and solutions-oriented.
- Comfortable working independently while balancing team and individual responsibilities.
- Able to manage multiple projects, documents, and deadlines concurrently.
- Committed to contributing to a positive, inclusive, and supportive team environment.
- Adaptable and eager to learn new systems, processes, and areas of the business.

Working Conditions

- This position is based in Calgary, Alberta and requires a minimum of 40 hours per week.
- Flexible scheduling, including occasional early mornings, evenings, or weekends, may be required.
- The role operates in a busy work environment where concentration and effective prioritization are important.
- Occasional attendance at active construction sites may be required. These environments can include loud noise, uneven ground, varied site conditions, and elevated surfaces.

Why Join Cantiro?

- Be part of a collaborative and purpose-driven culture.
- Work alongside passionate professionals across multiple disciplines.
- Access opportunities for learning, growth, and career development.
- Receive competitive compensation and comprehensive benefits.
- Contribute to projects that create a meaningful impact in the communities we serve.

Cantiro is committed to creating an inclusive workplace where people feel respected, supported, and able to contribute. We welcome applications from qualified candidates with diverse backgrounds and experiences.

The successful candidate will be required to complete a background check as conditions of employment.

Benefits:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- RRSP match
- Vision care
- Wellness program

Application question(s):

- Are you legally authorized to work in Canada?
- Are you able to pass the following background checks: Criminal, Driver's Abstract, References?

Experience:

- home building industry: 2 years (required)
- Sales or Construction Administration: 3 years (preferred)

Work Location: In person

📌 Regional Administrator (Downtown)
🏢 CANTIRO
📍 Downtown