About the role

As an Administrative Assistant, you will keep our Toronto office running smoothly by providing organized, reliable administrative support to lawyers, clerks and business teams. You will be a key point of contact for clients and visitors, so professionalism and discretion matter in everything you do.

This role suits someone who enjoys variety, takes pride in getting details right, and can manage competing priorities in a fast-paced professional environment.

Key responsibilities

- Manage calendars, schedule meetings and coordinate meeting rooms and video conferences
- Answer and direct phone calls, emails and general inquiries promptly and professionally
- Greet clients and visitors and help maintain a welcoming reception area
- Prepare, format and proofread correspondence, memos, presentations and other documents
- Maintain organized physical and electronic filing systems, including document management records
- Process incoming and outgoing mail, couriers and deliveries
- Arrange travel and prepare expense reports
- Order and track office supplies and liaise with building services and vendors
- Support event and meeting logistics, including catering and room setup
- Handle confidential client and firm information with discretion
- Take on other administrative tasks and special projects as needed

Qualifications

Required

- High school diploma or equivalent; a post-secondary diploma or certificate in office administration or a related field is an asset
- 2+ years of administrative experience, ideally in a law firm or other professional services environment




- Strong skills in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Excellent written and spoken English, with strong attention to detail
- Strong organizational and time management skills, with the ability to prioritize multiple tasks
- Proven ability to handle confidential information with integrity
- A professional, client-focused manner and a collaborative approach

Assets

- Experience with document management systems (for example, iManage) and legal billing or time-entry software
- Fluency in French or another language

What we offer

- A salary of $49,000 – $55,000 per year, based on experience
- A hybrid work arrangement that balances in-office collaboration with remote flexibility
- A comprehensive benefits package
- Paid vacation and personal days
- Training and professional development opportunities
- A up-to-date downtown office in the TD Centre, close to TTC and PATH access
- A collaborative, respectful team environment at one of Canada's leading business law firms

We thank all applicants for their interest. We will follow up with every candidate we interview about the outcome of their application.

Diversity and accommodation. Torys LLP is committed to an inclusive, equitable and accessible workplace and welcomes applications from all qualified candidates. Accommodations are available on request at every stage of the recruitment process; please let us know how we can support you.

Pay: $49,000.00-$55,000.00 per year

Benefits:

- Extended health care
- Paid time off

Work Location: Hybrid remote in Toronto, ON M5J 2N7

📌 Administrative Assistant (Toronto)
🏢 Torys
📍 Toronto