Administrative Coordinator – Job Posting
2018 Order of MB Recipient

Are you ready for a job like no other?
West Broadway Youth Outreach (WBYO) is a non-profit organization, located in the heart of Winnipeg’s inner-city. WBYO strives to give equal opportunities to all Winnipeg youth, in achieving their infinite potential.

The Position:
Job Title: Administration Coordinator
Job-Type: Full-time (40 hrs/week), Ongoing
Salary: Starting at $19/hr

Responsibilities include (With Support of Operations Manager & Executive Director)

- Office administration: Ensure the smooth day-to-day running of programming and maintain an organized, functional office, including supplies, equipment, and donations.
- Correspondence: Respond to inquiries and maintain communication with parents, volunteers, the Board of Directors, funders, donors, community partners, and the public.
- Records and financial tracking: Maintain accurate records of attendance, donations, thank-you letters, expenses, staff hours, and incidents; prepare budget updates and financial summaries.
- Project management: Manage funded projects, including budgets, timelines, deliverables, expenses, and reporting requirements.
- Grants and fundraising: Research funding opportunities, manage application deadlines, write proposals, maintain funder relationships, and complete grant reports.
- Technology and databases: Maintain office technology, servers, website content, databases, and digital systems, coordinating technical support as needed.
- Communications and social media: Produce newsletters, brochures, posters, calendars, annual reports, email campaigns, and social media content.
- Volunteer coordination: Recruit, train, schedule, supervise,



and support volunteers and practicum students; maintain attendance and activity records.
- Staff recruitment and supervision: Support hiring and onboarding, develop training materials, and supervise part-time, casual, and seasonal staff.
- Activities and outings: Coordinate outside facilitators and plan special outings, including reservations, transportation, and permission slips.
- Special events: Plan fundraisers, holiday celebrations, volunteer appreciation activities, and community events, including funding, volunteers, supplies, promotion, bookings, setup, and cleanup.
- Board reporting: Keep the Board informed through staff reports, incident reports, expense summaries, funding updates, and meeting materials.
- Community partnerships: Maintain relationships with neighbourhood organizations, schools, service providers, and other community agencies.
- Program support: Participate directly in children’s and youth programming, including supervising activities, preparing snacks, supporting positive behaviour, and building welcoming relationships.
- Perform other related duties as assigned or agreed upon.

Qualifications and experience

- Experience in administration, project coordination, non-profit operations, or a related field.
- Solid organization, attention to detail,



and ability to manage competing priorities and deadlines.
- Clear written and verbal communication, including applications, reports, and public communications.
- Confidence working with budgets, financial records, spreadsheets, and databases.
- Proficiency with office software and digital tools; willingness to troubleshoot and learn.
- Sound judgment, discretion, and respect for confidential information.
- Ability to work independently and collaboratively with people from diverse backgrounds.
- A caring, respectful approach to children, youth, families, staff, and volunteers.

Assets

- Completion of an administrative assistant or office management program, or a certificate in business management, would be considered an asset.
- Grant writing, funder reporting, fundraising, or donor relations experience.
- Staff supervision or volunteer coordination experience.
- Familiarity with West Broadway or other inner-city communities.
- Experience with websites, servers, CRM systems, graphic design, or social media.
- First Aid and CPR certification.
- A valid driver’s licence.

Working conditions

Based at the WBYO centre, with office work and direct involvement in programs and events. Some evening and weekend availability is required.

Shortlisted candidates will be asked to complete Criminal Record and Child Abuse Registry checks.

Job Type: Full-time

Pay: From $19.00 per hour

Advantages:

- Casual dress

Ability to commute/relocate:

- Winnipeg, MB: reliably commute or plan to relocate before starting work (preferred)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

📌 Administrative Coordinator (Winnipeg)
🏢 West Broadway Youth Outreach
📍 Winnipeg