Executive Assistant to the CEO — Markham, ON

Shunda Polyurethane Ltd. is hiring an Executive Assistant to support the CEO of the company. This is a full-time, on-site role at our head office at 1200 Denison St., Markham. Fluency in both Mandarin Chinese and English is required.

Shunda manufactures and distributes spray polyurethane foam and polyurea coatings for the Canadian construction market. We are a small, fast-moving company: fewer than 20 people, a lot of ground to cover, and leaders who need a capable right hand to keep their days, communications and follow-ups running smoothly.

If you are organized to a fault, write well, handle confidential matters with discretion and like being the person who makes things happen, we would like to meet you.

Position summary

The Executive Assistant provides administrative and support to the CEO: calendar management, correspondence, meeting preparation, follow-ups, travel arrangements and records. The position also assists with hosting visitors from overseas, so fluency in Mandarin Chinese and English is required.

Expect a mix of business and personal logistics; we will discuss the specifics at interview.

What you will do

- Manage your executive's calendar: schedule and prioritize meetings, protect time for what matters and resolve conflicts before they become problems
- Handle correspondence: screen email and calls, draft replies, letters and memos, and make sure nothing important goes unanswered
- Prepare for meetings: gather materials, build agendas, take notes and track every action item through to completion
- Act as the point of contact between your executive and staff, customers, suppliers and professional advisors, relaying messages and decisions accurately and promptly
- Arrange travel, accommodation,



itineraries and expense reports
- Organize and maintain files, records and contracts so information can be found in minutes, not hours
- Coordinate with accounting, operations, HR and marketing on tasks that cross departments
- Support projects and initiatives with research, data gathering, document formatting and presentations
- Handle confidential business, financial, legal and personal information with complete discretion
- Take on the small and large things that come up in a growing company and get them done without being asked twice
- Host and look after visiting guests from overseas: coordinate schedules, transportation, accommodation, meals and site visits, and interpret between Chinese and English where needed

What we are looking for

Must-haves

- 3+ years supporting a senior executive, business owner or management team, ideally in a small or mid-sized company
- Fluent in both English and Mandarin Chinese, spoken and written: you write clear, professional English emails and documents, and you can host overseas guests, interpret in meetings and handle correspondence in Chinese
- Strong command of Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new software quickly
- Proven discretion: you have handled confidential information and understand that trust is the foundation of this role
- Highly organized, detail-oriented and reliable,



with the judgment to prioritize when everything seems urgent
- Calm, courteous and professional with people at every level, from warehouse staff to lawyers and bankers
- Self-starter who takes ownership, follows through and flags problems early
- Legally entitled to work in Canada, able to work on-site in Markham, Monday to Friday, and available for occasional travel (including overseas) with the CEO or to accompany visiting guests

Nice-to-haves

- Experience in manufacturing, distribution, construction or building products
- Experience with bookkeeping or accounting software, CRM or project-tracking tools
- Post-secondary education in business administration or a related field
- Valid Ontario driver's licence and access to a vehicle

What we offer

- Full time, permanent position, Monday to Friday, on-site at 1200 Denison St., Markham, ON
- Salary starting at $50,000 per year, higher depending on experience
- Paid vacation and statutory holidays
- Free on-site parking
- A direct line to the people who run the company: you will see how decisions get made and have real influence on how the office works
- A stable, established business (over 15 years in the Canadian building-products market) with room to grow as the company grows
- Occasional travel required; travel expenses are covered by the company

Start date: As soon as possible

Pay: From $50,000.00 per year

Benefits:

- Extended health care
- On-site parking
- Paid time off
- Vision care

Ability to commute/relocate:

- Markham, ON L3R 8G6: reliably commute or plan to relocate before starting work (required)

Language:

- Chinese (required)
- English (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

📌 Executive Assistant to CEO (Markham)
🏢 Shunda Polyurethane
📍 Markham