The Canadian Public Safety Operations Organization (CanOps) is a national not-for-profit established in 2014 to advance public safety for all Canadians. CanOps brings together experienced professionals from emergency communications, emergency management, fire services, technology, and government to deliver practical expertise, technology solutions, and coordination initiatives that strengthen how Canada protects its people and communities.
CanOps is seeking a Project Assistant to support the planning, execution, and monitoring of a multi-stakeholder national ground search and rescue (GSAR) data initiative. The successful candidate will facilitate effective collaboration among team members to meet project deadlines; serve as a liaison between internal staff and external stakeholders across jurisdictions; draft and maintain project documentation; track progress against milestones; and perform other assigned project-related duties. Occasional travel within Canada may be required.
PRIMARY RESPONSIBILITIES:
Project Administration
- Assist in the development and maintenance of project plans, schedules, and budgets
- Maintain organized project files, including contracts, correspondence, reports, and governance records
- Conduct research and prepare briefing documents for project committees and leadership
- Track deliverables and milestones, escalating risks and issues to the project manager
- Prepare presentations, documents, dashboards, and summary reports for project stakeholders and senior management
Stakeholder Coordination
- Serve as a point of contact between project team members, partner organizations, and external stakeholders across jurisdictions
- Distribute progress reports, status updates, and project communications to designated recipients
- Assist in the coordination of logistics for in-person and virtual meetings, workshops, and engagement sessions, as required
- Assist in the arrangements for travel and accommodations for team members and stakeholders, as required
Data Management and Privacy Compliance
- Maintain project tracking systems, ensuring accurate and timely data entry
- Support data collection, quality review, and reporting activities in alignment with project requirements
- Adhere to project privacy protocols and data-handling requirements consistent with PIPEDA and applicable provincial privacy legislation
- Apply appropriate safeguards to personal information collected, stored, or shared through project activities
- Assist in maintaining records of data access, consent, and disclosure in accordance with project privacy protocols.
QUALIFICATIONS & EDUCATION
- Proven experience in project coordination, administrative, or research support role
- Familiarity with project management principles and tools
- Working knowledge of PIPEDA and privacy practices in a Canadian context; familiarity with provincial privacy legislation (e.g., Quebec's Law 25, BC's PIPA, Alberta's PIPA) is an asset
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Canva, and Adobe
- Robust written and verbal communication skills, with demonstrated ability to adapt messaging for diverse audiences — from community volunteers to senior leadership
- Bilingualism (English and French) is an asset
- Familiarity with public safety, emergency management, or search and rescue (SAR) is an asset
- Minimum education - Grade 12 Diploma or equivalent.
HOURS OF WORK
- Monday-Friday - 8am-5pm - Remote - Occasional travel within Canada may be required.
- Term End Date - December 31, 2027
APPLY BY: November 11, 2026 - Cover Letters and Resume's may be forwarded to
[email protected].
Pay: $57,332.08-$69,010.24 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Paid time off
- Vision care
- Wellness program
- Work from home
Work Location: Remote
📌 Search and Rescue Project Assistant (Canada)
🏢 CanOps
📍 Canada