Employment Type: Permanent, Full time (37.5 hours/week)

Schedule: Monday to Friday

Target Hiring Range: $50,000-$56,000

Date Effective/Last Revised: October 19, 2026

POSITION SUMMARY

The Executive Assistant provides confidential administrative support to the Chief Executive Officer (CEO) and the Leadership Team at Nutrien Wonderhub, Saskatchewan’s only children’s museum. The Executive Assistant keeps the office of the CEO organized and running smoothly. The Executive Assistant is the main point of contact for the Board of Directors and its Committees, coordinating meetings, preparing materials, and recording minutes. The role also supports core HR administration, including hiring, onboarding, and employee records. Reporting to the CEO, this role suits someone who is highly organized, discreet, and detail-oriented, and who enjoys supporting leaders and working with a range of people.

KEY AREAS OF RESPONSIBILITY

CEO Support

- Manages the CEO’s calendar, setting standards that balance meeting and office time, reflect priorities, and allow for flexibility.
- Monitors, sorts, and prioritizes the CEO’s email, and responds on the CEO’s behalf when appropriate.
- Prepares the CEO for meetings with briefing notes, updates, and materials, and tracks deadlines, commitments, and emerging issues.
- Tracks the CEO’s priorities and projects to help keep them on track, keep the right people informed and involved, and making sure nothing falls through the cracks.
- Identifies emerging issues and brings them to the CEO or Leadership Team, as appropriate.
- Gathers information and drafts,



edits, and files documents, presentations, reports, and correspondence for the CEO, handling confidential and sensitive information appropriately.
- Prepares and submits the CEO’s expense claims and credit card reconciliations.

Board Support

- Serves as the main point of contact for the Board of Directors and its Committees.
- Coordinates Board and Committee meetings, including scheduling and creating and distributing agendas and meeting packages.
- Attends Board and Committee meetings, supports their conduct in line with the Bylaws and governance policies, records minutes, and follows up on action items.
- Maintains Board records.
- Coordinates logistics for Board and CEO-hosted events, including budget, catering, and invitations.

Administration

- Responds to general inquiries by phone, email, and in person, and directs them to the right person, as appropriate.
- Maintains the central filing system, office supplies, and mail.
- Provides administrative support for organization-wide initiatives and events, and covers other administrative areas as assigned.
- Identifies ways to improve office processes and helps put changes in place.

Human Resources and Administration





- Supports human resources (HR) processes, including job postings, scheduling interviews, preparing letters of offer, and onboarding and offboarding staff.

Other Duties

- Performs all duties and responsibilities in a manner consistent with the mission, vision and values of Nutrien Wonderhub.
- Performs other related duties as required to fulfill any changing business needs of this role.

QUALIFICATIONS & SKILLS

- An office administration diploma or related training, with a minimum of three years’ experience providing executive-level administrative support. We recognize that skills can be gained in many ways and will consider an equivalent combination of education and experience.
- Must have experience taking minutes for formal and informal meetings.
- Must have advanced skills in Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams, OneDrive).
- Must have robust writing, editing, and proofreading skills.
- Must have a keen interest in the unique role of a children’s museum and hands‑on learning.
- Must be available for occasional evening and weekend meetings and events.
- Experience working with a Board of Directors and/or in a non-profit organization is considered an asset.
- Preference will be given to applicants who possess a valid Class 5 driver’s license and access to a vehicle for occasional travel within Saskatoon.

CORE COMPETENCIES

- Organization
- Time management
- Clear communication
- Proactive
- Problem solving
- Discretion
- Interpersonal skills

📌 Executive Assistant — Nutrien Wonderhub (Canada)
🏢 SK Arts
📍 Canada