Coordinate ceremonies and events with strong administration, communication, and calendar skills at the University of Victoria. Support operations across the university community.

The Department Secretary provides senior-level administrative support to the Ceremonies and Events Office. This position coordinates daily activities, event support, office administration, financial responsibilities, and department communications. It serves as a liaison with Purchasing Services, Facilities Management, Campus Security, and University Systems. The work includes updates for the Board of Governors, Senate, the President, and Executive offices.

Key Responsibilities:

- Coordinate day-to-day Ceremonies and Events Office activities
- Provide in office support for official events and visits
- Liaise with central university services and external agencies




- Manage meeting, calendar, financial, and accounting responsibilities
- Prepare department and event updates for university leaders

Requirements:

- Minimum three years’ senior administrative assistant experience
- Experience interpreting or applying policies and procedures
- Experience supporting events and ceremonies
- Strong writing, editing, organizational, and interpersonal skills
- Proficiency with Microsoft Office, SharePoint, Zoom, Teams, and Outlook Calendar

Bring senior administration, event coordination, and sound judgment to the University of Victoria’s Ceremonies and Events Office.

📌 Senior Administrative Assistant Events (Canada)
🏢 University of Victoria
📍 Canada