Administrative Assistant, Philanthropy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

Position Details

Posting Summary competition number 20260179A/S Position Title Administrative Assistant, Philanthropy Faculty/Department University Advancement Unit Philanthropy Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members (NON-RESEARCH). CUPE 5791 Job Family Operational Services Category Staff Number of vacancies 1.

Position Summary Are you passionate about supporting student success by ensuring they have access to education no matter their financial situation? Join us as our new Administrative Assistant

The Philanthropy Unit of University Advancement works diligently with donors to secure funding for scholarships, research and capital projects that enhance the student experience. As part of a dynamic administrative team, this position is responsible for supporting the Director of Philanthropy through the coordination of philanthropic initiatives and stewardship. The position is the first point of contact for donors and stakeholders; responding to general inquiries about the University of Regina’s Philanthropy unit.

What You’ll Do

- Be the hub of the Philanthropy Team: support the Director of Philanthropy by maintaining their schedule and serving as an extension of their work.
- Responsible to plan, coordinate and monitor the smooth delivery of all the operational services for the Philanthropy team.
- Develop and maintain a calendar of campus-wide donor communications.
- Support both current and prospective donors by responding to in-person, telephone,



and email inquiries related to philanthropic opportunities, and be able to immediately connect them with an appropriate Development Officer.
- Manage public facing email inboxes to ensure inquiries are responded to in an efficient and accurate fashion.
- Work closely with the Stewardship Officer(s) to provide expressions of gratitude to our donors.
- Be a part of planning and coordinating various exciting events such as lunches, faculty and campus tours.
- Assist with identifying donors who may be interested in other campus events outside of our unit.
- Maintain electronic constituent records in the Raiser’s Edge database and update them on a regular basis.
- Responsible for creating and maintaining spreadsheets and collecting data (e.g., donor history, giving history, scholarships, etc.).
- Actively participate in Team Meetings and support members by coordinating PCard and Expense Claim reimbursement.
- Coordinate travel and APEA purchases, ensuring compliance with University policy.
- Provide backup for other University Advancement administrative support positions.
- Be ready to take on additional related tasks as assigned – your role is dynamic and essential to our success.

Why Join Us

- Meaningful Impact: Your work directly contributes to creating a better workplace for students, faculty,



and staff by assisting the University in connecting to communities and securing their support.
- Work-Life Balance: We value your well-being and know your personal life is most important.
- Energetic and Inclusive Workplace: We value diversity and inclusivity. You will be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
- Innovation Culture: We encourage fresh ideas and innovative thinking.
- Competitive Compensation: We offer a competitive compensation package and benefits to reward your talent. A few of these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Position Requirements

- Grade 12 is supplemented by the successful completion of a recognized business course. Minimum of five years of experience related to the required duties.
- 3-5 Years of Project Support/Coordination is required and Project Management training, specifically in scheduling would be considered an asset.
- 1-3 Years of experience creating traditional and digital documents using the Adobe Creative Suite of applications is required with a Certificate in Graphic Design considered an asset.
- An equivalent combination of education and experience may be considered.

Skills to Ensure You are Successful in the Role

- Demonstrated knowledge of office practices, principles, and procedures. Excellent organizational skills, including a proven ability to work effectively with minimal supervision, prioritize work and balance multiple tasks and shifting priorities.
- Independent thinker with the ability to make deci

📌 Administrative Assistant, Philanthropy (Regina)
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