CreateTO is shaping Toronto’s future through impactful real estate solutions. A City of Toronto agency, CreateTO works collaboratively with internal stakeholders, external partners and community members to create more livable, sustainable and inclusive communities. CreateTO is here to increase the social, cultural and economic value of our city’s $27-billion real estate portfolio, ensuring positive impacts for residents and a bright future for Toronto. If you’re passionate about contributing to the best use of one of North America’s largest and most valuable real estate portfolios, we’d love to have you on the team.

THE OPPORTUNITY

This position is responsible for all payroll, benefits and pension functions. It ensures accurate and timely processing of payroll transactions, including compliance with provincial and federal tax, and employment standards. This role is also responsible for the compilation and analysis of the compensation budget. In addition, this role manages CreateTO’s HR Information System (HRIS), ensuring the system has been configured to the needs of the organization and is aligned to best practices – including auditing of data, training staff in its usage. Involvement in organizational wide special projects for the People and Culture department are also part of the responsibilities.

PRINCIPAL FUNCTIONAL RESPONSIBILITIES

Payroll Operations

- Lead and oversee the accurate and timely processing of payroll for all employee categories (full-time, part-time, seasonal) in compliance with legislative standards, this includes verifying payroll transactions as well as pension and benefits deductions, bonus payments, leave pay calculations,



top-up for parental leave payments and any other payroll calculations that may arise.
- Conduct thorough year-end payroll reconciliation to ensure all payroll transactions are accurately recorded and accounted for.
- Stay updated on changes in payroll-related legislation and implement necessary adjustments to payroll processes, policies, and systems to maintain compliance.
- Perform regular payroll reconciliations to ensure accuracy in financial reporting and compliance with audit requirements.
- Monitor and manage employee leaves of absence, ensuring accurate tracking and compliance with employment standards.
- Vacation liability preparation for yearly submission to finance.
- Timely Management reporting on payroll issues and changes to ensure quality service levels, including communication to all staff regarding changes in payroll related matters.
- Handle sensitive payroll requests and issues efficiently and effectively by providing excellent customer service to employees.

Pension Administration

- Plan, manage, control, and monitor all aspects of the defined pension plan ensuring operational oversight and leadership of the pension and payroll team.
- Act as the pension contact for all Payroll enquiries with the Ontario Municipal Employees Retirement System (OMERS) pension plan.
- Administer the defined pension plan,



ensuring compliance with all legal and regulatory requirements and alignment with strategic financial planning.
- Provide support on pension-related matters and completes adjustments.
- Identify any areas of improvement within pension processes, develop relevant solutions, and lead the implementation of current processes and systems updates.

Benefits Administration

- Lead the comprehensive administration of the employee perks program as per the benefit plan.
- Ensure that all benefits are administered in alignment with company policies, government regulations, and best practices.
- Oversee the enrollment process, ensuring that it is efficient, accurate, and user-friendly for all employees.
- Regularly audit benefits plans participation, costs, and invoices against payroll deductions and premiums to identify discrepancies and resolve issues promptly.
- Collaborate with the finance department to ensure accurate financial reporting and budgeting for benefits expenses.
- Lead the Payroll & Benefits Budget preparation process and manage the accrual process.

HRIS, Audit and Reporting

- Maintenance of the HRIS system, and upgrades for the organization.
- Provide organizational wide HRIS training and support as required.
- Assist with the compilation of supporting documents for yearly audits to ensure a smooth audit.
- Oversees the efficient and effective administration of the electronic and paper-based information for the People and Culture department.
- Guaranteed timely preparation and distribution of year-end employee tax slips and forms.
- Maintain and provide daily records, federal payroll statistics and assists in gathering data for the preparation of reports for Government report

📌 Senior Specialist (Toronto)
🏢 CreateTO
📍 Toronto