Description

Department of the Obstetrics & Gynaecology in the Cumming School of Medicine invites applications for a Program Coordinator. This Fixed Term Recurring Part-time is for approximately 4 months (based on length of grant funding), with the possibility of extension.

The Program Coordinator position will coordinate the Alberta Sex, Gender and Women's Health Hub (SGWH2). SGWH2 is a new provincial interdisciplinary research and innovation program that brings together clinical and graduate trainees, post-doctoral fellows, early career researchers (ECRs), established researchers, and professionals from within and outside of academia with a shared passion and interest in female and women's health to produce research and research informed public materials. This new program will support multiple projects, involve teams from multiple institutions, and will utilize a centralized website to update on activity and outputs.

Reporting to the Principal Investigator.

Summary of Key Responsibilities (job functions include but are not limited to):

Program Management

- In collaboration with the Principal Investigators, coordinate all aspects of a provincial program, evaluating program impact, and recommending improvements when appropriate
- Responsible for coordinating communication across the province to develop and deliver program content
- Develop project timelines, monitor and control of project deadlines and outcomes
- Recruitment of student and faculty participants
- Co-Lead the evaluation of the training program. This may include developing and piloting questionnaires, distributing questionnaires, conducting interviews, tracking academic outputs (i.e. papers,



grants, etc) and analyzing qualitative and quantitative data

Strategic Planning

- Work with collaboration with the PIs to formulate and develop a strategic plan
- Contribute to funding strategies and identify funding opportunities
- Facilitate research and innovation activities to align with the strategic plan
- Ensure stakeholders and members understand strategic plan and alignment of individual research activities and projects within the overarching program
- Preparation of written material: for example, grant applications, ethics applications, project updates, interim/final reports to funding agencies, publications, presentations and proposals
- Responsible for facilitating all contracts and agreements; for example, data transfer agreements and internal agreements
- Maintain high profile of training program via website creation/updates, social media, and annual newsletter
- Develops and implements data entry systems for research projects primarily using database software such as REDCap and Qualtrics
- Participates in the development of effective data collection procedures

Leadership

- Manage and ensure administrative components of multi-disciplinary and multi-university team grants are completed and accurate




- Develops and manages guidelines for the program's research quality improvement activity
- Propose and contribute to the program leadership team in long range planning to enhance productivity and process improvement
- Works with the principal investigators to develop and implement appropriate plans for the dissemination and knowledge translation of research findings, internally and externally
- Provide orientation, system navigation and advice to investigators and their team members
- Take initiative and assist administrators in determining solutions for problems and issues that arise for complex grants and proposals

Staff and Budgeting

- Budget Monitoring: responsible for overseeing all research accounting matters and for monthly review and reconciliation of applicable study budgets
- Work with appropriate University departments and other universities to set-up new research accounts for awards and studies and assists researchers in setting up contracts/agreements for external vendors, persons of interest and contractors in compliance with University policies
- Act as a liaison with Human Resources, Research Services, IT and other applicable departments to ensure correct Alberta Health Services and University of Calgary processes and procedures are followed in regards to recent hires and terminations
- Help with administration and logistics of hiring and onboarding students and other personnel

Qualifications / Requirements

- Bachelor's Degree in Health Sciences, required
- Minimum of 3 years of related experience
- 3-5 years in a supervisory position is required

📌 Program Coordinator, Obstetrics (Canada)
🏢 University of Calgary
📍 Canada