Position Information

Position Title

- Administrative Assistant, Faculty Professional Development (Part time)

Position Summary

- The Administrative Assistant, Faculty Professional Development provides program and administrative support to the Faculty Professional Development Committee(s) of Red Deer Polytechnic (RDP) which was established to facilitate and promote the professional development (PD) of faculty at RDP through administration of their respective Professional Development Funds as designated by the Collective Agreement.- This is a Part-Time, 0.8 FTE permanent position supporting the Faculty Professional Development Committee.

Position Responsibilities

Program Support

- Provide support to the Faculty PD Committee while maintaining confidentiality, accuracy, tact and respect at all times
- Responsible for daily operations for the Committee
- Keep up to date with program developments and changing priorities
- Initiate and prepare both confidential and general correspondence on behalf of the Chairperson and the Committee
- Provide support for action items from meetings including follow up
- Coordinate special funding Extended Funding Grant intakes/deadlines (5 plus intakes/year)
- Coordinate presentation of recommendations; prepare award letters and track results
- Prepare annual and year end budget reports, in collaboration with chairperson
- Support Hiring Manager during recruitment process, onboarding, and performance evaluation
- Assist with event planning by providing planning guide, contracts, adhering to policy
- Coordinate annual signing compliance process
- Develop and maintain a detailed operations manual for tasks and duties of position
- Maintain knowledge of Faculty Collective Agreement - Article 14 and relevant policies




- Perform other related duties as assigned by the Chairperson

Administrative Support

- Provide support in scheduling meetings, including contacting participants, booking room, ordering catering, and arranging parking as required
- Ensure room is prepared with layout and technology as required
- Attend meetings, take minutes, and provide support as needed
- Prepare and disseminate meeting agendas and minutes
- Maintain an inventory of stationery and office supplies and ensure supplies are available through RDP’s approved vendor
- Maintain a comprehensive filing system in accordance with the RDP records management and FOIP principles and ensures records are managed and archived
- Direct Faculty and staff to appropriate resources on the RDP website, TheLoop, or other resources as needed
- Ensure a safe and healthy work environment by complying with institutional health and safety policies, standard practices, and programs in keeping with occupational health and safety legislation and regulations

Communications and Technology Support

- Manage internal website for PD committee
- Manage the PD Committee Google Drive and documents
- Maintain familiarity with technologies for meetings onsite and online (Microsoft Teams) and for Hy flex scenarios

Required Qualifications

- 1-year college certificate, one year University or equivalent.
- 2-3 years of related experience

Preferred Qualifications





- Demonstrated attention to detail including taking meeting minutes
- Ability to work independently and as a member of a team
- Demonstrated excellence in Microsoft Office, including Teams, Outlook and SharePoint
- Excellent written and verbal communication skills with strong interpersonal skills
- Experience using Banner, Cognos, or complex databases would be an asset
- Working knowledge of Google suite, records management
- Familiarity with Roberts rules of Order, parliamentary procedure would be an asset
- On the job training will be provided for Content editing for TheLoop, room bookings, and other in-house products

Salary or Hourly?

- Hourly

Salary

- $26.28 per hour

Benefits and Compensation Information

- Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.- Eligibility to access the above-mentioned benefits dependent upon the AUPE Collective Agreement and related RDP policies.

About Red Deer Polytechnic

- Focused on advancing the economic and social priorities of Alberta, Red Deer Polytechnic (RDP) provides more than 100 industry-relevant credit and non-credit programs to approximately 11,000 credit, non-credit and apprenticeship students. With modern teaching and learning spaces, and state-of-the-art research and innovation centres, RDP provides education and applied research opportunities in partnership with industry and communities.
- Red Deer Polytechnic’s main cam

📌 Administrative Assistant, Faculty Professional Development (Part-time) (Red Deer)
🏢 Red Deer Polytechnic
📍 Red Deer