About ViiB Digital

ViiB Digital is a women-led, Alberta-based digital marketing agency specializing in web design, SEO, branding, and lead generation for trades and service-based businesses. We focus on real results, fast communication, and long-term client relationships.

The Role

We’re looking for a highly organized, proactive Administrative Assistant to support the CEO with daily operations, marketing tasks, and lead generation activities.

This is not a basic admin role, it’s a mix of admin, marketing, and sales support. If you love variety and taking initiative, this role is for you.

What You’ll Be Doing

Admin & Operations

- Assist with scheduling, follow-ups, and internal organization
- Keep systems, files, and workflows up to date

Marketing & Design

- Create simple graphics and social media content using Canva
- Assist with proposals and presentations
- Format documents and marketing materials

Lead Generation & Sales Support

- Build targeted prospect lists
- Track and update leads in CRM

Finance

- Create and send invoices via QuickBooks
- Track payments and basic reporting





CRM & Systems (Go High Level)

- Maintain contacts, pipelines, and tags
- Assist with workflows, forms, and automation
- Monitor incoming leads and ensure follow-up

What We’re Looking For

- Strong organizational and multitasking skills
- Proactive and self-motivated (you don’t wait to be told what to do)
- Excellent written communication
- Comfortable learning new tools quickly

Required Skills :

- Canva (must-have)
- QuickBooks or invoicing tools
- CRM experience (GHL is a big bonus)

Bonus Points If You Have

- Marketing or agency experience
- Familiarity with SEO, branding, or websites
- Social media content creation experience

Why Join Us

- Flexible hours
- Growth opportunities within the company
- Work directly with the CEO
- Creative, supportive, and quick-paced environment

Job Type : Part-time

Pay: $18.00-$21.00 per hour

Expected hours: 25 per week

Benefits :

- Company events
- Flexible schedule
- On-site parking

Work Location: In person

📌 Administrative Assistant (St. Albert)
🏢 ViiB Digital
📍 St. Albert