The successful applicant will have a positive attitude, a desire to work as efficiently as possible, and excellent communication skills.

We are looking for someone who can operate effectively with little or no supervision and who can manage multiple tasks at once without becoming overwhelmed.

Responsibilities

- Answering and directing calls using a multi-line phone system
- Preparing notices
- Correspondence with tenants, owners, and vendors
- Maintain cleanliness of front office and lobby
- Distributing mail
- WSIB compliance
- Tracking maintenance teams certifications, scheduling recertifications (working at heights, etc.)
- Tracking and scheduling vehicle maintenance
- Assisting with updating policy documents
- Updating contract PDFs
- Tracking insurance policy renewal dates
- New employee onboarding (service fusion, gmails, phones)
- Supply Inventory
- Organizing and managing employee blueprints
- Current client onboarding
- Coordinate communications between departments to help make sure important information is passed to the relevant parties

Qualifications

- Excellent communication skills, fully fluent in English




- Proficiency with technology
- Proficiency with Microsoft Office Suite
- 1-2 years experience working in an office environment
- Experience in Property Management is considered an asset
- Experience with Asana, Yardi, and Adobe is considered an asset
- Organized, strong attention to detail, and ability to multi-task
- Pleasant, professional, and friendly disposition
- Motivated

This position is an in-office position in our Kingston, ON office.

Please submit your resume by responding to this ad. We thank all who apply, but only those selected for an interview will be contacted.

Job Types : Full-time, Temporary Contract length: 12-14 months

Pay: $48,000.00-$52,000.00 per year

Benefits :

- Dental care
- Extended health care
- Life insurance
- Vision care

Ability to commute/relocate:

- Kingston, ON K7K 2L9: reliably commute or plan to relocate before starting work (preferred)

Experience :

- Office experience: 1 year (preferred)

Work Location: In person

📌 Reception / Administrative Assistant (Kingston)
🏢 Limestone Property Management
📍 Kingston