Responsible to: Finance/Office Manager and Executive Director
Summary of Position
The Finance/Office Assistant is responsible for supporting the business activities of Rail City Industries Inc. The Finance/Office Assistant works closely with the Finance/Office Manager & ED; provides finance & administrative support and other duties as requested by ED and or Board members.
Duties and Responsibilities
Duties include but are not limited to:
- Assist in accounts payable, accounts receivable, payroll, general ledger
- Assist in ensuring accurate and timely issuance of transactions
- Assist in monthly bank reconciliation
- Assist the Finance Manager in yearly audit.
- Order office supplies for the organization
- Provide support to staff as needed
- Assist in managing client’s accounts
Media Management
- Social media handling
- Local SEO - Google my business account
- Website handling
- Google analytics
- Google search console
Accountability and Reporting
The Finance/Office Assistant is accountable to the Finance/Office Manager & ED of Rail City Industries.
Education and Experience
- A recognized diploma, certificate or course in the area of administrative services, computers and bookkeeping.
- Basic accounting and bookkeeping knowledge.
- Basic knowledge in Microsoft Office
- A significant combination of training and experience in information systems and accounting practices and payroll.
- Experience and knowledge in using Sage accounting software
- Must submit to criminal records check and vulnerable person’s check upon acceptance of employment.
Personal Attributes
- Able to manage changing priorities and demands effectively and efficiently
- Demonstrates excellent time management and organizational skills
- Demonstrates proficient bookkeeping skills, accounting practices and principles
- Work well independently and as part of a team
- Ensures access to information is respected
- Demonstrate excellent communication skills
- Must be bondable
- Demonstrate integrity, professional public relation skills, and maintain confidentiality