Job Responsibility:

Job SummaryWe are seeking a Property Coordinator to be part of the Property Management team overseeing a small portfolio of both residential and commercial properties. The candidate must be a strong team player and someone able to prioritize tasks and work well in a fast-paced environment. There is a lot of room for growth and development within the company if you are a hard worker and prove yourself.

The Property Coordinator reports to the Property Manager while supporting the Property Management team with day-to-day property operations with oversight of Maintenance Team. Company culture reflects a commitment to mentorship, continuous learning and development through open communication and dedication to fostering solid working relationships within the team.

Responsibilities:

Work with management to meet asset and property management objectives with oversight of day-to-day coordination of operations for all properties.

Maintenance & Contractor coordination:

- Collaborate with Property Manager to develop course of action for problem resolution and initiate corrective action to ensure building standards are maintained to a high level and that site-level staff are performing duties in a professional manner
- Work with Property Manager to ensure routine maintenance schedules are booked, planned for according to property requirements and follow up on reports and invoices to ensure work is not missed and done in a proper and timely manner
- Obtain information, work proposals, references, etc from contractors to present to Property Manager for approval
- Execute and supervise the preventative maintenance program for all properties,



managing internal maintenance calendar and communications/correspondence with staff, contractors and tenants.
- Visit sites on regular basis to ensure site inspection reports and issues are reported as required
- Focus on day-to-day operations to ensure tenant satisfaction and create operating efficiencies, task management with Maintenance Team including delegation of work
- Coordinate tenant inquiries, operational issues, assisting with staffing concerns; responding appropriately under direction from Property Manager
- Assist with training on programs and on-site operational procedures
- Review reports on building, security, maintenance, task, and inform Property Manager and Asset Manager of any problems or concerns. Ensuring all staff and contractors follow Worksafe OHS programs accordingly when on site. File incident reports as required to Property Manager
- Check and follow up on any outstanding maintenance issues, tenant construction, signage, etc and provide a weekly report.

Tenant & Leasing coordination:

- Maintain tenant welcome package and related documents; enforcing terms of lease agreements such as rent collection, rules and regulations and following procedures of serving notices to tenants as needed.




- Confirm tenant issues and service requests are promptly addressed.
- Support Property Manager with all leasing enquiries, arranging for site visits, move-in/out to ensure all obligations for Tenant and Landlord pursuant to lease agreements are followed accordingly

THE REQUIREMENTS

- Minimum 2 years' or more experience in property management or real estate industry
- Understanding of operations and leasing of multi-residential and commercial asset class
- Excellent verbal and written communication skills with strong critical thinking skills
- Working knowledge of building codes, bylaws, Residential Tenancy Act, electrical, mechanical, structural systems, repair and maintenance matters
- Strong computer skills (Microsoft Office Suite, Yardi, Avigilon, Internet use)
- Superior attention to detail and accuracy with excellent customer service skills
- Highly organized with ability to multi-task and manage time efficiently
- Ability to understand or gather relevant information about technical systems

We encourage candidates who are passionate about property management and possess the necessary skills to apply for this exciting opportunity.

Job Types: Full-time, Permanent

Pay: $55,000.00 per year

Benefits:

- Casual dress
- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday
- On call

Work Location: In person

📌 Property Coordinator (Richmond)
🏢 Private Real Estate
📍 Richmond