RECORDS AND PRIVACY ASSISTANT

Experience world-class fishing, boating, cycling, and walking along approximately 14 kilometers of waterfront trails. We are home to Loyalist College of Applied Arts and Technology as well as Albert College, Canada’s oldest co-ed boarding independent private school. Our inviting blend of small town warmth and big city amenities, quality of life and affordable housing make Belleville the perfect place to live, work and play. Currently, the City of Belleville has an exciting opportunity for a highly motivated, strategic, and dynamic individual to join our People & Corporate Services Department as a Records and Privacy Assistant. Position Type: Permanent Full Time Department: People & Corporate Services Department Monday to Friday, 8:30am to 4:30pm Jurisdiction A Grade 7 $31.05 - $35.69 per hour (Under Review) Reporting to the Deputy City Clerk, this position provides administrative support, coordinates Freedom of Information (FOI) requests, supports the Corporation’s records management program, and ensures a high standard of customer service to internal and external stakeholders. Provide timely and accurate information to the Deputy City Clerk and respond to the decisions and directions generated by same, guided by established departmental policies guidelines and procedures and the requirements of Provincial legislation. Provide administrative support to the People & Corporate Services Department Communicate professionally, and effectively, providing a high standard of customer service both internal and external, on matters related to Corporate Services, with a focus on accessibility inclusive of diverse needs.



Coordinate the day-to-day administration of FOI requests under the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), including receiving and reviewing requests, communicating with applicants, coordinating departmental searches, reviewing responsive records, preparing correspondence and assisting with the application of exemptions. Assist with the preparation and review of Privacy Impact Assessments (PIAs) to identify and assess privacy risks, support compliance with applicable legislation, and recommend measures to protect personal information. Maintain the Corporation’s agreement database within the designated document management system SharePoint, including uploading agreements, entering and maintaining accurate metadata. Support the Corporation's records management program, including the organization, classification, retention, retrieval and disposition of corporate records in accordance with TOMRMS, applicable legislation and municipal policies and procedures. Maintain a register of claims (Insurance & Legal) made against the municipality and prepare related correspondence. record minutes and produce follow-up correspondence, ensuring that content is accessible to all individuals including those with disabilities. Assist with Municipal Election duties. Perform all tasks and responsibilities through the lens of Equity, Diversity, Inclusion, ensuring commitment to fairness, representation,



accessibility and respect for diverse perspectives and cultures in all aspects of work

EDUCATION/TRAINING/SPECIALIZED SKILLS:

Two (2) years College Diploma in Office Administration or a related field Current Satisfactory Criminal Record Check (“CRC”) prior to commencing work at the City of Belleville. Completion of workshops/training sessions related to the position, including but not limited to AMCTO courses such as Municipal Administration Program or FOI learning sessions.

WORK EXPERIENCE:

Two (2) years, administrative support experience in a public sector office Computer literacy with advanced skills in Microsoft Office applications including Outlook, Word, Excel, etc. Demonstrated customer service skills, strong verbal and written communications skills Proven ability to work with professionalism and confidence with all levels of management and the public Previous experience working with confidential and sensitive material Knowledge of The Ontario Municipal Records Management System Previous administrative experience in a Municipal Clerk’s department Knowledge of Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) Competitive market salary

~ Competitive employer-paid extended health advantages

OMERS Pension Plan
We will accommodate the needs of applicants under the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA) throughout all stages of the recruitment and selection process. Personal information and any supporting material will be administered in accordance with the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).

📌 DOCUMENTATION SPECIALIST - PERM (Belleville)
🏢 City of Belleville
📍 Belleville