We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Medical Director, Director of Operations and the broader team. This role combines advanced administrative support with project coordination and leadership responsibilities across medical, health, and digital initiatives. The ideal candidate thrives in a dynamic setting, excels at managing multiple priorities, and is comfortable working with diverse stakeholders across the interdisciplinary health team.

Job Type: Full-time

Compensation: $30 – $40 hourly

Coordinate administrative policies, procedures, schedules for the organization and affiliates.

Assist the medical director and president in their duties.

Manage complex stakeholder relationships within the organization, external partners, and wider health system.

Provide leadership in the organization, execute and implement complex multi-year project.

Assess risks in planning, design and development/procurement.

Evaluate policies and procedures.

Negotiate and obtain stakeholder buy-in for multi-partner/stakeholder projects in the integrated health care system.

Communicate project plan, progress.

Establish project goals, specifications, requirements, timelines, budget, milestones.

Perform some of the work in projects when necessary due to budgetary or time constraints.

Meet with staff, stakeholders, team members to monitor and progress projects.

Abide by the clinic/organization Policies, Procedures and Guidelines, and Code of Conduct.





Post‑secondary education in business administration, health administration, project management, or a related field; Must-have experience within healthcare, public sector, or complex multi‑stakeholder environments supporting senior leaders or executives, ideally.

Demonstrated project management experience, including planning, coordination, execution, and reporting.

Strong analytical skills with experience conducting reporting, and data‑driven decision support.

Proficient with MS Office and other technology. Exceptional written and verbal communication skills, with the ability to prepare high‑quality reports, briefings, and presentations.

Proven ability to manage relationships with diverse stakeholders across clinical, administrative, and external partner groups.

Ability to evaluate policies and procedures and support organizational improvement initiatives.

Proficiency with digital tools, project management platforms, and Microsoft Office applications.

Knowledge of Ontario’s primary care system, interprofessional care models, and integrated health system partnerships is an asset.

Dental care

Extended health care

On‑site parking

We are committed to being an equal opportunity employer and are happy to provide accommodations upon request at all stages of the recruitment process. Should you require any disability‑related accommodation to support your participation in our recruitment process, please contact us at careers(at)gwfht.

📌 ASSISTANT DE RESPONSABLE CLINIQUE (H/F) (Toronto)
🏢 Get Well Family Health Team
📍 Toronto