Human Resources

Reports to: HR Manager

Full time

The Payroll & Benefits Specialist works in partnership with the Human Resources team and department managers to deliver accurate, timely and confidential payroll and benefits services to employees. This role serves as a subject-matter resource for payroll and benefits administration, supports employees with inquiries, liaises with external providers and helps ensure compliance with applicable legislation, policies and procedures.

Manage the full-cycle payroll process for hourly and salaried employees in Canada and the United States.

- Process payroll accurately, efficiently and in accordance with established payroll schedules.
- Enter and maintain payroll information relating to enrolments, employee changes, bonuses, commissions, terminations and

Administer vacation time and vacation pay in accordance with statutory requirements and internal policies.

- Prepare payroll reports and supporting information required for month-end processes.
- records of changes, premiums, claims and costs.

Liaise with insurance carriers to resolve issues relating to dental, extended health and other benefit claims.

- Maintain accurate employee benefits databases, files and records, updating information as required.
- Complete year-end reconciliations and prepare applicable tax slips and forms, including T4s, T4As and W-2s.
- Maintain employee personnel files and general HR records, ensuring appropriate access, confidentiality and document





Stay current on relevant payroll, tax, employment, privacy and benefits legislation and compliance requirements.

- Research and recommend best practices and process improvements to increase accuracy and operational efficiency.
- Provide administrative support to the HR team and participate in HR projects as required.
- Follow organizational policies, procedures and applicable occupational health and safety requirements, and perform other

Completion of a college or university program in Finance, Payroll or a related field is preferred.

- CHRP or Certified Payroll Manager (CPM) designation in progress is an asset.
- At least four years of experience processing payroll using a third-party payroll system; experience with ADP is an asset.
- Working knowledge of payroll, tax requirements and employment legislation in Ontario.
- Experience with third-party payroll systems, time and attendance software, and advanced Microsoft Excel.

Excellent interpersonal, written and verbal communication skills in English.

- Strong customer service orientation and the ability to respond effectively to employee inquiries.
- Strong problem-solving skills and a continuous-improvement mindset.

Work Environment & Travel

- The role is based in a regular office environment.
- Occasional travel within Ontario and to the United States may be required. Candidates should have a valid passport or be

📌 Benefits Specialist, Human Resources (Vaughan)
🏢 The Staffing Alternative
📍 Vaughan