Support the CEO and Board in Ottawa through executive administration, governance coordination, and practical office operations on a hybrid schedule.

This Executive Assistant works with a small not-for-profit organization and reports to the CEO. The position combines meeting coordination, documentation, follow-ups, travel arrangements, program administration, and operational support. SharePoint, Microsoft Office, databases, and governance knowledge are relevant.

Key Responsibilities:
Coordinate Board, committee, management, and annual general meetings
Prepare agendas, briefing packages, logistics, minutes, and follow-ups
Maintain governance documents and Board materials in SharePoint
Arrange executive travel, venues, accommodations, and catering




Provide office, program, database, and operational administration

Requirements:
At least five years of administrative experience
Experience working within a small organization
Robust organization, time management, and record-keeping skills
Microsoft Word, Excel, email, Adobe Acrobat, and database experience
Basic accounting and governance understanding; French is an asset

Bring executive support, governance coordination, and organized administration to this hybrid Ottawa Executive Assistant chance.

📌 Hybrid Executive Assistant Ottawa
🏢 Quantum Management Services
📍 Ottawa