We are seeking a detail-oriented Fuel Coordinator to support the administration, monitoring, and continuous improvement of our fuel card and fuel usage programs. This role plays an important operational function in controlling fuel costs, ensuring uninterrupted fleet operations, and maintaining strong financial and compliance controls across the organization.Supporting a large Ontario fleet with national visibility, the Fuel Coordinator will work closely with Operations, Finance, and national oversight teams to monitor fuel activity, investigate irregularities, and support operational efficiency initiatives.This role is ideal for someone who enjoys working with data, solving operational problems, and maintaining disciplined processes in a fast-paced transportation environment.Key ResponsibilitiesFuel Card Program AdministrationAdminister the fuel card program for drivers and equipment across Ontario and nationally when requiredIssue, cancel, replace, and update fuel cards and access levels in accordance with company policiesMaintain accurate records of card assignments, limits, PINs, and associated drivers or equipmentCoordinate with fuel card vendors to resolve technical, access, or billing issuesSupport driver onboarding and offboarding related to fuel accessOperational SupportEnsure uninterrupted fuel access to support daily fleet operationsRespond promptly to fuel card declines, exceptions, and urgent operational issuesAct as the primary operational contact for terminals and drivers regarding fuel‐related inquiriesCollaborate with Operations leaders to align fuel controls with operational needsSupport initiatives focused on fleet efficiency and operational performanceFinancial Monitoring and AnalysisMonitor daily, weekly, and monthly fuel spend and usage trendsIdentify anomalies,



irregular activity, and potential misuse or fraudPrepare reports and summaries for Operations, Finance, and national oversight teamsAssist with fuel invoice reconciliation, accruals, and variance analysisSupport cost optimization and fuel efficiency initiativesCompliance and Risk ManagementEnforce fuel card policies, limits, and usage guidelinesSupport investigations into suspected misuse or non-complianceMaintain audit‐ready documentation and program controlsParticipate in internal or external audits as requiredRecommend process improvements that strengthen controls and reduce operational riskQualificationsRequiredExperience in fleet administration, logistics, transportation, or a related operational environmentStrong administrative and organizational skills with high attention to detailAbility to analyze transactional data and identify trends or irregularitiesIntermediate to advanced Microsoft Excel skillsAbility to manage multiple priorities in a fast‐paced environmentPreferredExperience managing fuel card programs or fleet systemsExperience in cost monitoring, spend analysis, or fraud detectionExposure to multi‐terminal or national fleet operationsExperience collaborating with both Operations and Finance teamsOperational execution and strong follow‐throughAnalytical thinking and financial awarenessAttention to detail and process disciplineClear and professional communicationIntegrity, accountability, and confidentialityWhy Join UsThis role provides the prospect to work at the center of fleet operations, helping drive cost control, operational reliability, and program integrity across a large transportation network. You will collaborate with operational leaders, finance teams, and external vendors while developing expertise in fleet operations and fuel management.

📌 Fuel Coordinator (Ottawa)
🏢 Canada Cartage Group
📍 Ottawa