We are looking for a highly organized, proactive, and bilingual Personal Assistant to provide comprehensive support to our executive team. The ideal candidate will be fluent in both English and Mandarin, possess excellent communication skills, and demonstrate a high level of professionalism and discretion.
Key Responsibilities:
Manage executive calendars, appointments, and travel arrangements
Handle phone calls, emails, and written correspondence in both English and Mandarin
Assist in preparing reports, documents, presentations, and meeting materials
Translate documents or facilitate communication between Mandarin and English-speaking parties when needed
Coordinate meetings and events, including minute-taking and follow-ups
Run personal and administrative errands on behalf of the executive
Maintain confidentiality and handle sensitive information with care
Support business operations such as vendor coordination, filing, and expense tracking
Requirements:
Proven experience as a Personal Assistant, Executive Assistant, or Administrative Assistant
Fluency in both English and Mandarin (spoken and written) is required
Solid organizational and time management skills
Excellent written and verbal communication
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
Ability to multitask and prioritize effectively
Skilled attitude and ability to work independently
Attention to detail and a high level of discretion
Preferred Qualifications:
Experience in a bilingual or multicultural work environment
Familiarity with Chinese business culture is an asset
Valid driver's license and access to a vehicle is a plus
Job Type: Full-time
Pay: $16.55-$39.10 per hour
Adaptable language requirement:
French not required