Job Summary We are seeking a professional and organized Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service while managing administrative tasks efficiently. This role requires strong communication skills, proficiency in office software, and the ability to handle multiple responsibilities in a fast-paced environment. Experience in medical or dental offices is a plus, but not required. Duties
Greet visitors and clients in a friendly and qualified manner at the front desk
Manage multi-line phone systems, screen calls, and direct inquiries appropriately
Schedule appointments and maintain calendars using Microsoft Office and Google Workspace tools
Perform data entry and maintain accurate records using QuickBooks and other office software
Handle filing, document organization, and administrative support tasks
Assist with bookkeeping, invoicing, and basic financial record keeping
Ensure the reception area is tidy and welcoming at all times
Proofread correspondence and documents for accuracy before distribution




Provide customer support by addressing inquiries promptly and professionally
Support office operations with clerical tasks such as photocopying, faxing, and mailing Experience
Previous clerical or administrative experience preferred, especially in office or medical/dental settings
Familiarity with QuickBooks, Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills required
Experience with multi-line phone systems and phone etiquette essential
Knowledge of filing systems, bookkeeping, and basic office procedures highly desirable
Strong organizational skills with attention to detail and accuracy
Proven ability to handle customer service interactions professionally and courteously
Ability to manage multiple tasks efficiently in a busy environment This role offers an excellent opportunity for candidates with strong organizational skills and office experience to contribute to a skilled team dedicated to providing outstanding service.

Job Type
Part time Pay: $18.00-$22.22 per hour

Benefits:
Flexible schedule Work

Location:
In person

📌 Receptionist Whitby
🏢 Whitby Physio Centre
📍 Whitby