Coordinate calendars, reports, HR administration, and office operations while supporting the Executive Director and leadership team full time.

This Executive Assistant supports senior leadership within a non-unionized, full-time temporary contract. The work combines administrative coordination, recruitment support, financial administration, facilities requests, and organizational reporting. The successful candidate is detail-oriented, collaborative, and comfortable managing confidential information, spreadsheets, databases, and competing deadlines.

Key Responsibilities:

- Prepare correspondence, reports, presentations, and meeting materials
- Maintain recruitment, onboarding, personnel, filing, and administrative records
- Track invoices, bookkeeping documentation, reporting schedules, and data entry
- Coordinate building, vendor, maintenance,



and IT support requests
- Support audits, compliance documentation, health and safety administration

Requirements:

- Three to five years of administrative experience supporting senior leadership
- Relevant Business, Office Administration, Human Resources, or Accounting education
- Accurate spreadsheets, databases, reports, and tracking systems experience
- Ability to manage confidential information and multiple deadlines
- Robust written, verbal, problem-solving, and time-management skills

Bring precise administrative coordination, financial tracking, HR support, and operational follow-through to leadership services.

📌 Senior Leadership Administrative Coordinator (North Bay)
🏢 Community Counselling
📍 North Bay