If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs, you will find the contact information to request the appropriate accommodation by visiting the following our Accessibility Accomodation for Applicants page. Administrative Assistant ~ Posted on October 22, 2026 On-site Administration Full-Time Built on over a century of dedication, Maola is always looking ahead-investing in our people, strengthening our communities, and securing fresh, local dairy for the future. Join a farmer-owned cooperative rooted in integrity, sustainability, and a passion for providing fresh, high-quality Maola dairy products. We prioritize your well-being with competitive pay and a comprehensive perks package, including Medical, Dental, Vision, 401(k) with employer match, Life Insurance, paid time off, and more-available within your first month. Starting Hourly Pay Range: $21.63
- $26.44 The Administrative Assistant will be a member of a dynamic team and be responsible for greeting guests and handling various administrative tasks. The Administrative Assistant will provide a full range of administrative support for staff across the company and key stakeholders. The position is Monday
- Friday 8:30am
- 5:00pm and is fully onsite. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Serve as the primary point of contact for internal and external communications at the corporate office. This includes answering phone calls, responding to emails, and greeting visitors, ensuring a professional and welcoming atmosphere. Organize conferences rooms for executives and team members by sending out invites, and ensuring all necessary materials are prepared in advance.



Develop and maintain organized filing systems for both physical and digital documents. Ensure that records are easily accessible, up-to-date, and compliant with company policies and regulations. Input and update information in databases and spreadsheets. Ensure accuracy and confidentiality of sensitive information while maintaining data integrity. This includes gathering data, formatting information, and ensuring that all materials are polished and professional. Perform various administrative duties such as managing office and kitchen supplies, processing invoices, and maintaining budgets. Ensure that the office runs smoothly by proactively addressing any logistical needs. Assist in the planning and execution of projects such as mailings, by coordinating timelines, resources, and team members. Track project progress and provide updates to stakeholders as needed. Help create a positive work environment by facilitating monthly employee engagement activities. Provide exceptional customer service by addressing inquiries, resolving issues, and ensuring client satisfaction. Understand the importance of privacy in administrative tasks and adhere to company policies regarding data protection. Help track departmental budgets and expenses. Prepare financial reports and assist in the reconciliation of accounts as needed, ensuring adherence to financial policies.



Work with the Executive Assistant to develop and implement efficient office procedures and workflows. Assist team members with basic technical issues related to office equipment and software. Ensure that office equipment is in good working order. Support marketing initiatives by coordinating events and assisting with disbursement of promotional materials. Ensure that the office environment is safe, clean, and conducive to productivity. Address any maintenance issues and coordinate with facilities management as needed. Leverage proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) to enhance productivity. Stay updated on new tools and technologies that can improve administrative processes. At least a high school diploma or GED. At least 2 years of experience with office administrative/secretarial processes. At least 2 years of experience with phone etiquette (answering, transferring, managing up to four phone lines). At least 2 years of experience with Microsoft Office Suite. Customer Focused Prioritize understanding and meeting both internal and external customer needs. Ensure high levels of satisfaction and loyalty by anticipating customer requirements and striving for exceptional service. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close and distance vision for computer work, color vision, peripheral vision, ability to adjust focus and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The individual would encounter normal office environmental conditions. The noise level for the work environment would be considered in t

📌 FULL-TIME ADMINISTRATIVE PROFESSIONAL (British Columbia)
🏢 Maryland & Virginia Milk Producers Cooperative
📍 British Columbia