Work must be completed at the physical location. There is no option to work remotely.
Responsibilities
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Assist with staff consultation and grievance procedures
Coordinate the flow of information within the team
Plan and control budget and expenditures
Plan and organize daily operations
Record and prepare minutes of meetings, seminars and conferences
Schedule and confirm appointments
Manage contracts
Answer electronic enquiries
Liaise with management, union officials and HR consultants
Type and proofread correspondence, forms and other documents
Conduct research
Perform data entry
Provide customer service
Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
Experience and specialization
Computer and technology knowledge
MS Outlook
MS PowerPoint
MS Windows
MS Word
Database software
SharePoint
MS Office
Adobe Acrobat Reader
Technical terminology
Legal
Type of industry experience
Energy
Additional information
Transportation/travel information
Own transportation
Own vehicle
Willing to travel
Willing to travel regularly
Valid driver's licence
Travel expenses paid by employer
Work conditions and physical capabilities
Ability to work independently
Rapid-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large caseload
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner
Perks
Financial perks
As per collective agreement
Mileage paid
Other benefits
Parking available
📌 Office Administrative Assistant Toronto
🏢 Power Workers' Union
📍 Toronto
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