Roots in Wellness is looking for a Marketing and Office Assistant who can assist the Clinical Directors and the Administrative Assistant with the creation of marketing materials and social media posts, back-end website support, and management of our office space.

The role is part-time casual with flexible hours and a hybrid between in-person and virtual.

Responsibilities

- Update website information (Wordpress) as needed, including updating staff information or creating blog posts
- Create social media and marketing content for the organization
- Manage advertising websites and therapist directory listings
- Update Roots in Wellness event calendar and resource pages
- Occasional special projects, such as marketing research or assisting with product/service launches
- Research projects as needed, such as researching ways to increase efficiency in the workplace or implementing new programs
- Respond to client inquiries by phone and email in a friendly and welcoming manner.
- Distribute leads and new clients based on availability and appropriateness for each associate/student
- Schedule intake meetings with clients and therapists (Jane)
- Track lead generation and provide reporting to Clinical Directors
- Schedule and post social media content,



and interact with other accounts via Roots in Wellness
- Generate reports for social media to present to Clinical Directors
- Manage key and key card distribution for the office
- Manage office supplies and ensure all items are stocked weekly

Qualifications

- 1-2 years working experience in an administrative workplace with marketing experience.
- Proven customer service skills.
- Well organized with the ability to enter data and track information with accuracy.
- Advanced problem solving skills and ability to work independently.
- Demonstrated use of computer technology including Microsoft Office (Word, Excel, PowerPoint and Outlook), GSuite/Google for Business, Canva, as well as virtual meeting platforms (Jane, Teams, Zoom, Google Meet).
- Demonstrated use of additional platforms:
- Wordpress
- Jane Clinic Management
- Google Suite for Business
- Instagram, Meta, Facebook, Google Ads
- Excellent communication, interpersonal skills, cultural sensitivity and problem-solving skills
- Demonstrated organizational and planning skills.
- Adaptable, flexible, and able to work in a team environment.
- Ability to multi-task, take initiative and be able to meet deadlines.

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📌 Marketing and Office Assistant (Ontario)
🏢 Roots in Wellness
📍 Ontario