Executive Administrative Assistant Workplace Type: On-site This position plays a key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. Identifies administrative needs and develops appropriate solutions or recommendations. Provide comprehensive administrative support to the Division Manager and management team, including managing calls, correspondence, mail distribution, document scanning, and recordkeeping. Perform administrative and financial processes on behalf of the Division, including the preparation and submission of reimbursement requests, invoices, and payment requests. Support budget planning, monitoring, reconciliation, and reporting activities for the Division. Coordinate logistics and activities for management meetings, strategic planning sessions, off-site events, business luncheons, and other special events. Arrange domestic and international business travel, including transportation, lodging, itineraries, and related accommodations. Prepare, edit, and compile correspondence, reports, presentations, and executive-level documentation. Process and track expense reports, corporate card transactions, and other operational expenses for the Division. Create, maintain, and update databases, spreadsheets, records, and tracking systems to support administrative and operational activities. Monitor compliance with established objectives, policies, procedures, and administrative controls. Serve as a point of contact for internal and external stakeholders, providing guidance and directing inquiries to the appropriate departments or business units. Support special projects and other duties as assigned by the Division Manager Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision. Knowledge of administrative, operational, and regulatory processes,



including the ability to monitor compliance with established policies, procedures, and controls. Advanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint. Experience with reporting, data analysis, and presentation tools is preferred. Bachelor's Degree in Business Administration At least three (3) years of experience providing executive-level administrative support to senior executives and/orsenior managers in a corporate environment. Monday through Friday 8:00 a.m. The specific details of each position are described in the employee's performance evaluation. The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America. As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular's employees are considered essential workers, whose role is critical in the continuity of these key services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events. If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.
Popular is an Equal Opportunity Employer, including Disability/Vets LinkedIn | Facebook | Twitter | Instagram If you are a California resident, please click here to learn more about your privacy rights. Compliance, Event Planning, Data Analyst, Real Estate, Law, Legal, Hospitality, Data, Sales

📌 Administrative Support (St. Thomas)
🏢 Popular
📍 St. Thomas