Job Summary

The Coordinator, Event Development, plays a critical role in supporting the planning, coordination, and execution of Excite Lethbridge’s internally produced events. This position has a heavy event coordination focus, managing logistics, scheduling, documentation, and vendor/exhibitor support to ensure seamless operations across events such as the Whoop-Up Days Marketplace, Lethbridge Farmers’ Market, Food Truck Program, Canada Day, Ag Expo, and the Lethbridge & District Pro Rodeo.

Reporting to the Manager, Event Development, the Coordinator assists with operational and administrative tasks to ensure all event elements run smoothly. This role requires solid organizational skills, attention to detail, the ability to multitask, and effective communication with internal teams, vendors, and partners.

Responsibilities

- Event Planning & Coordination
- Support the planning, organization, and execution of Excite Lethbridge’s core internally produced events.
- Assist with logistics planning, event scheduling, mapping and workflow management.
- Facilitate on-site operations and troubleshooting to ensure smooth event execution.
- Maintain accurate event documentation, including project plans, critical paths, contracts, and reports.
- Coordinate with internal departments (Operations, Marketing, Food & Beverage, Finance) to ensure seamless execution.
- Serve as a key point of contact during events, assisting with operational needs and vendor coordination.

Vendor & Exhibitor Coordination

- Coordinate all aspects of vendor and exhibitor participation for Excite Lethbridge events, including but not limited to:




- Whoop-Up Days Marketplace
- Lethbridge Farmers’ Market
- Food Truck Program
- Canada Day
- Process applications, approvals, and agreements accurately and efficiently.
- Communicate with vendors before, during, and after events to ensure operational needs are met.
- Assist with vendor placement, on-site setup, and operational support as needed.

Operational & Administrative Support

- Manage event paperwork, contracts, and reporting related to assigned events.
- Support event setup and teardown activities, ensuring adherence to safety and operational standards.
- Contribute to identifying and resolving operational challenges to ensure events run smoothly.

WORKING ENVIRONMENT

- Standard office hours for most of the year, with extended hours as required to support events and operational needs.
- Regular work schedule is Monday through Friday, transitioning to Tuesday through Saturday during Farmers' Market season.
- Office environment combined with active on-site presence during events.
- Physical mobility required, including walking, standing, and supporting event operations for extended periods.

Qualifications

- Post-secondary education in Event Management, Hospitality, Business Administration, Communications, or a related field (or equivalent combination of education and experience).
- 1–3 years of experience in event coordination, vendor management, or operations support.
- Strong organizational and multitasking skills with a heavy coordination focus.
- Must be legally eligible to work in Canada

Pay: $50,000.00-$55,000.00 per year

Work Location: In person

📌 Event Development Coordinator (Lethbridge)
🏢 Excite Lethbridge
📍 Lethbridge