We are seeking a dependable, detail-oriented professional to manage fleet accounts receivable and provide administrative support at our head office. This role is the link between our finance team, branch locations, and fleet customers, ensuring invoices are accurate, payments are collected on time, and the head office runs efficiently.

Responsibilities

- Submit invoices through customer billing portals and ensure compliance with each fleet account’s billing requirements.
- Set up and maintain customer accounts, including credit applications, credit limits, tax-exemption certificates, and contract terms.
- Provide administrative support to executives and department leaders, including calendar management, meeting coordination, and document preparation.
- Coordinate communication and paperwork between head office and branch locations.
- Maintain corporate records and filing systems, including contracts, vehicle and fleet documentation, insurance certificates, and vendor files.




- Manage office supplies, equipment, facilities requests, and vendor relationships.
- Assist with onboarding logistics for new head office staff (workspace setup, access, supplies).
- Organize company meetings, events, and travel arrangements as needed.

Qualifications

- Proven experience in an office administration role or similar position.
- Familiarity with AR processes is beneficial
- Strong organizational skills with attention to detail.
- Excellent communication skills, both verbal and written.
- Ability to manage multiple tasks efficiently in a fast-paced environment.

Job Types: Full-time, Permanent

Pay: $20.00-$23.00 per hour

Perks:

- Casual dress
- Dental care
- Extended health care
- Paid time off
- Store discount
- Vision care
- Wellness program

Work Location: In person

📌 Office Administrator (Kelowna)
🏢 Recognized
📍 Kelowna