We are seeking an organized, reliable, and personable Office Administrator to manage daily office operations and provide a welcoming experience for our coworking members and visitors. The ideal candidate takes initiative, communicates professionally, and can manage multiple responsibilities independently.

Key Responsibilities

- Welcome members, clients, and visitors and provide professional front-desk service.
- Answer phone calls, emails, and inquiries about office rentals, memberships, and meeting rooms.
- Conduct tours of the coworking space and follow up with prospective members.
- Prepare membership and licence agreements, maintain member records, and coordinate move-ins and move-outs.
- Manage meeting room bookings, mail, deliveries, keys, and access cards.
- Prepare invoices, track payments, follow up on outstanding balances, and maintain accurate records.
- Monitor office supplies and keep reception, meeting rooms, and shared areas presentable and stocked.
- Coordinate with cleaning staff, maintenance contractors,



and service providers.
- Assist with social media updates, online listings, and promotional activities.
- Complete occasional business errands, supply pickups, and visits to nearby properties as required.

Qualifications

- Previous experience in office administration, reception, customer service, hospitality, or coworking operations.
- Strong organizational, communication, and customer service skills.
- Comfortable using Microsoft Office, email, calendars, and basic invoicing or booking software.
- Ability to prioritize tasks, work independently, and handle confidential information professionally.
- A friendly, professional approach and attention to detail.
- A valid driver’s licence and access to a reliable, insured vehicle for work related travel are required.

Pay: $18.00-$20.00 per hour

Benefits:

- In office parking

Work Location: In person

📌 Office Administrator – Coworking Space (Burlington)
🏢 Coworking Space
📍 Burlington