Office Administrator, Elevate Wellness Inc.

Port Coquitlam, BC · Full-time, on-site · Reports to: Management (COO)

About the role

Elevate is a licensed cannabis and wellness manufacturer in Port Coquitlam. The Office Administrator keeps the office running day to day: orders and logistics admin, data entry, regulatory reporting, payroll and HR paperwork. You'll work closely with management, accounting, production and QA.

Orders, logistics and client admin

- Process incoming purchase orders and order paperwork, and keep order trackers current
- Coordinate shipments, bookings and inventory with customers, carriers and logistics partners
- Prepare estimates, deposit requests and invoices with accounting, and follow up on remittances

ERP and data entry

- Enter and maintain production, inventory and other records in our ERP and related systems

Regulatory and reporting

- Prepare and submit monthly Health Canada and CRA cannabis reporting, including excise stamps
- Support tax, payroll and other government filings and surveys with accounting
- Handle provincial and partner reporting and paperwork
- Support licensing and renewals with QA
- Keep a filing calendar and keep licences, contracts and records organized and audit-ready

Payroll

- Run bi-weekly payroll and keep payroll records and year-end forms accurate
- Coordinate group advantages enrolments and changes with the provider

HR (admin side)

- Track attendance, time off and sick days, and keep timesheets accurate
- Support hiring and temp staffing, from job ads to onboarding




- Keep employee files, onboarding/offboarding paperwork and HR policies current

General office

- Triage the shared office inboxes and route mail to the right people
- Office supplies, vendors, visitors and couriers
- Meeting scheduling and other admin support for management

What we're looking for

- 2+ years in office administration, ideally in manufacturing or a regulated industry
- Hands-on payroll experience in BC (PCP training is an asset)
- Comfortable with QuickBooks Online, Google Workspace and Excel/Sheets
- ERP data entry and logistics coordination experience are assets
- Very organized, accurate with numbers, and discreet with confidential information
- Clear written and spoken English
- Cannabis industry experience and Health Canada Security Clearance (or eligibility) are assets

Pay: $21.00-$24.00 per hour

Expected hours: 40.0 per week

Benefits:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- Vision care

Application question(s):

- Have you worked in a regulated industry (cannabis, food, pharma, natural health) or prepared government filings or reports (e.g. Health Canada)? Please answer Yes or No, and briefly say which.
- Do you have experience working with an ERP system? Please answer Yes or No.

Experience:

- Administrative: 2 years (preferred)
- Customer service: 1 year (preferred)
- Spreadsheets / Docs: 1 year (preferred)

Work Location: In person

📌 Office Administrator (Port Coquitlam)
🏢 Elevate Wellness
📍 Port Coquitlam