We are seeking an organized, trustworthy and detail-oriented Childcare Admin and Operations Coordinator to support our financial administration and daily operations.

This position is ideal for someone with robust administrative and bookkeeping skills who is comfortable handling confidential financial information and can also assist with general childcare centre operations when financial work is lighter.

Key Responsibilities

Financial Administration and Bookkeeping

- Maintain accurate bookkeeping and financial records.
- Assist with payroll preparation, staff hours and payroll documentation.
- Respond to staff payroll questions and refer adjustments requiring approval to the Director.
- Maintain parent fee records, payments, outstanding balances and account reconciliations.
- Assist with bank reconciliations, accounts payable and accounts receivable.
- Maintain records relating to government funding, subsidies, grants and CWELCC.
- Prepare financial reports and supporting documentation for the Director and accountant.
- Process and track vendor invoices and payments following the required approval procedures.
- Identify discrepancies and report financial concerns promptly.

Support for Affiliated Organizations

- Provide authorized bookkeeping and financial administrative support to other Kings Heritage affiliated organizations.
- Assist with payroll records, invoice processing, payment tracking and reconciliations as assigned.
- Maintain confidentiality and follow the applicable financial approval procedures.

General Childcare Operations
When financial and administrative duties are lighter, the employee may be assigned other reasonable duties by the Director, including:

- Assisting in the classroom as required.
- Supporting educators with children's daily routines and activities.
- Assisting with food preparation and snacks.
- Performing kitchen-related duties.
- Cleaning and sanitizing designated areas.




- Organizing supplies and assisting with general centre operations.

All duties involving children will be performed in accordance with applicable childcare licensing, qualification and supervision requirements.

Qualifications and Requirements

The ideal candidate should have:

- Experience in bookkeeping, payroll, accounting administration or a related financial role.
- Strong organizational and record-keeping skills.
- Good computer skills and the ability to work with spreadsheets, accounting software and digital records.
- Excellent attention to detail and numerical accuracy.
- Strong communication and problem-solving skills.
- The ability to handle confidential financial and personal information responsibly.
- Reliability, honesty, professionalism and a willingness to perform a variety of duties.
- The ability to work independently and follow the Director's instructions.

Required documentation and certifications:

- Valid Standard First Aid and CPR Level C certification.
- Vulnerable Sector Check meeting applicable childcare requirements.
- Updated immunization documentation as required.
- Medical documentation satisfying applicable childcare health requirements.
- Food Handler Certificate as required for assigned food preparation duties.
- Valid identification and payroll documentation.

Relevant education or training in bookkeeping, accounting, business administration or office administration is an asset.

How to Apply

Interested candidates are invited to submit their résumé and a brief cover letter outlining their relevant financial, administrative and operational experience.

Employer: Kings Heritage Christian Childcare
Location: St. Catharines, Ontario

We thank all applicants for their interest. Only candidates selected for an interview will be contacted.

Pay: $19.00-$24.00 per hour

Perks:

- On-site parking

Ability to commute/relocate:

- St. Catharines, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Childcare Admin and Operations Coordinator (St. Catharines)
🏢 Kings Heritage Christian Daycare
📍 St. Catharines