Position Overview

Flow-X is a technology-driven global logistics company providing end-to-end cross-border logistics solutions. With operations across North America, South America, Asia, and Europe, we integrate international shipping, warehousing, and distribution through advanced digital systems to deliver efficient, scalable, and reliable services.

We are seeking an experienced Admin Manager to oversee office administration and support daily operations. This role requires solid hands-on execution in procurement, vendor management, and office setup within a fast-paced environment.

Key Responsibilities

· Manage daily office operations, including utilities (water/electricity) and property coordination

· Lead and coordinate new warehouse opening and relocation projects, including site preparation, administrative setup, utilities, office facilities, vendor coordination, equipment, and required documentation.

· Oversee warehouse administrative operations, including administrative records, office supplies, access control, employee facilities, inventories, and day-to-day site support.





· Handle administrative procurement (office supplies, IT equipment, cleaning services, etc.), including vendor sourcing and price comparison

· Manage vendor relationships and service quality

· Oversee contract management, tracking, and renewals

· Maintain fixed asset inventory and tracking

· Coordinate business travel and general administrative support

· Support office setup and regional administrative coordination

· Arrange meetings and manage visitor reception

Qualifications

· 5+ years of administrative / office management experience

· Experience supporting warehouse operations, warehouse setup, or new site opening projects is preferred.

· Strong experience in procurement, vendor management, and office setup

· Familiar with asset and contract management

· Bilingual preferred

Job Type: Full-time

Pay: $65,000.00-$80,000.00 per year

Benefits:

- Paid time off

Experience:

- 3PL Warehouse: 2 years (preferred)

Language:

- Chinese (required)

Work Location: In person

📌 Administration Manager (Richmond Hill)
🏢 EZOCEAN
📍 Richmond Hill