Administrative Assistant — Refinery Operations | 6 Openings

Location: Edmonton, AB — onsite
Pay: $26.50 per hour
Schedule: Full-time hourly schedule; details to be confirmed during the hiring process
Assignment: Ongoing; no end date stated

Are you an organized, proactive administrative professional who enjoys supporting teams, coordinating daily operations, and keeping things running smoothly?

We are currently recruiting multiple Administrative Assistants to support different departments at Imperial Oil's refinery in Edmonton, Alberta.

These opportunities are part of a collaborative administrative team supporting various business functions, including Operations, Mechanical, Senior Leadership, Site Services, Safety, and Technical/Laboratory teams.

We are looking for adaptable professionals who enjoy working with different stakeholders, managing competing priorities, and providing reliable administrative support across departments.

What You'll Do

Depending on the department and your experience, responsibilities may include:

- Provide general administrative and operational support to department leaders and team members.
- Coordinate meetings, calendars, schedules, and departmental activities.
- Prepare reports, spreadsheets, presentations, and administrative documentation.
- Maintain accurate records, databases, trackers, and confidential information.
- Coordinate purchasing requests, invoices, expenses, supplies, and inventory.
- Assist with employee onboarding, orientation, training coordination, and visitor arrangements.
- Support departmental events, meetings, and internal communications.




- Respond to employee inquiries and coordinate requests with internal teams and external vendors.
- Monitor deadlines, follow up on outstanding tasks, and help ensure daily administrative processes run efficiently.
- Collaborate with other administrative team members and provide cross-departmental support when needed.

What We're Looking For

- High school diploma or GED required; post-secondary education in Business Administration or a related field is an asset.
- 3+ years of administrative, office coordination, or related support experience preferred.
- Strong proficiency in Microsoft Office, particularly Outlook, Word, and Excel.
- Excellent verbal and written English communication skills.
- Strong organizational skills and attention to detail.
- Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
- Professional communication and customer service skills.
- A collaborative mindset and willingness to assist different departments.
- Ability to handle confidential information with discretion.

Assets (not mandatory):

- Previous experience in manufacturing, oil and gas, engineering, or other industrial environments.
- Experience with SAP, SharePoint, Power BI, or other business systems.
- Background in purchasing, reporting,



inventory management, training coordination, or executive administrative support.

Compensation & Perks

- Hourly rate: $26.50.
- Employment term: Indefinite-term opportunity with no predetermined end date.
- Benefits: Standard benefits package, including enhanced medical and dental coverage and life insurance.
- Paid time off: PTO and paid holidays.
- Additional benefit: One paid Friday off each month, based on the established work schedule.
- Location: Fully onsite in Edmonton, Alberta.
- Parking: Onsite parking available.
- Training: Required site orientation and safety courses provided and paid for.

Occasional additional hours may be required depending on business needs.

Is This Opportunity Right for You?

You will enjoy this opportunity if you are someone who:

- Takes initiative and enjoys keeping things organized.
- Has a service-oriented approach and enjoys helping colleagues.
- Is comfortable supporting different teams and adapting to changing priorities.
- Values teamwork, communication, and accountability.
- Enjoys variety in daily responsibilities rather than performing the same tasks every day.

Interested?

If you’re an organized administrator who enjoys helping a team and can bring transferable skills to a busy worksite, apply with your resume or send it directly to [email protected]

Pay: $26.50 per hour

Expected hours: 37.5 – 40.0 per week

Benefits:

- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Administrative Assistant — Refinery Operations | 6 Openings (Edmonton)
🏢 Kelly
📍 Edmonton