Senior Education Program Associate - JD00991

Regular/Temporary

Regular

Location

HSC- Central Campus

Open Date

2026/10/30

Job Type

Continuing

Close Date

2026/11/05

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Full/Part Time

Full time

Salary Grade/Band

Grade 6

Salary Range

$26.99 - $38.03 (hourly)

Job Code

JD0991

Existing Vacancy

Yes - Backfilling as Existing

Target Number of Openings

1

35

Job Description Number

JD00991

Pay Grade

6

Job Title

Senior Education Program Associate

Schedule

35 hours per week, 7 hours per day
8:30 AM to 4:30 PM

Existing Vacancy?

Yes

2 years Community College diploma in Office Administration or related field of study.

Requires 4 years of relevant experience

Expected Fill Date

ASAP

Employment Type

This role falls within the Unifor Local 5555 Unit 1 Bargaining Unit

Job Description

The Department of Medicine is seeking an organized and detail-oriented Senior Education Program Associate to support a range of education and academic programs within the department. The successful candidate will be accountable for coordinating administrative processes and operational activities. Responsibilities may include processing applications, supporting trainee recruitment and onboarding, coordinating program activities and events, communications between program stakeholders, reporting, and other duties related to the successful delivery of educational programs.

Job Summary

Oversee the day-to-day administrative operations of a department. Establishes priorities and schedules of projects. Participates in the development and implementation of projects,



work methods and procedures and recommends procedural changes to improve unit efficiency, including recommendations on staffing requirements. Responsible for providing direction to others in how to carry out work tasks.

Purpose and Key Functions

- Participate in the development and implementation of projects, work methods and procedures. Recommend procedural changes to improve unit efficiency, including recommendations on staff requirements.
- Follow up on and ensure appropriate implementation of decisions made by supervisor.
- Resolve complex problems within area of responsibility, consult relevant documentation, and liaise with appropriate resource persons to obtain and provide information on a variety of diverse and complex administrative issues.
- Collect, analyze, assess, and summarize information relevant to the decision-making process and develop recommendations for final approval and implementation.
- Develop estimates of time and resources for various activities and events.
- Contribute to the development of budgets for review and approval.
- Implement and maintain budgets. Create financial projections and adjustments to budgets throughout the fiscal year.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Establish priorities for general office operations.




- Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops.
- Answer complex inquiries via telephone, email, and in person that are specific in nature and require a specialized knowledge of policies and procedures.
- Utilize discretion and judgment to screen visitors and telephone calls and notify appropriate personnel.
- Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Write a variety of documents such as correspondence, procedure manuals, reports, and minutes.
- Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
- Provide policy and procedure information to others.
- Gather and compile the paperwork required to facilitate hiring and payment processes.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Write a variety of formal notes and records such as meeting minutes.
- Update and maintain information on websites and social networks.
- Format, word process, edit, and proofread a variety of documents and materials.
- Apply standard mathematical skills such as calculations, formulas, and equations to perform a variety of calculations.
- Monitor and order office supplies.
- Source and obtain pricing information for office supplies and equipment.
- Set up and maintain filing systems, both electronic and hard copy.

📌 Senior Education Program Associate (Canada)
🏢 McMaster University
📍 Canada