Coordinate legal billing in Gowling WLG’s Toronto office using strong Excel skills, accuracy, and client-focused communication.
This Billing Administrative Assistant supports two to three professionals in the IP Trademark department. The position coordinates billing-related functions, processes expenses, and maintains client information. It connects legal and finance teams while supporting accurate, timely invoicing and payment administration.
Key Responsibilities:
- Understand client billing requirements and follow up as needed
- Process expenses, pre-bills, invoices, and trust requisitions
- Review docket narratives, phase codes, and task codes
- Maintain client contacts and save approved invoices
- Liaise with legal, finance, billing, trust,
and collections teams
Requirements:
- Post-secondary diploma and three years’ administrative or billing experience
- Exceptional attention to detail and effective communication
- Ability to handle confidential information with discretion
- Strong Microsoft Office Suite knowledge, especially Excel
- Ability to prioritize, work independently, and manage tight timelines
Apply billing accuracy, Excel knowledge, and qualified communication to support Gowling WLG’s Toronto IP Trademark practice.