Vacancy Type: Full-time Temporary

Salary/Hourly Range: $35.98 - $39.25/hour

Work Details (Days/Hours): Monday - Friday 35 hours per week

Hybrid Eligible: Yes

Affiliation: CUPE Local 79

Contract Length: 6 Months

Division and Department: Facilities Management

Location: 729 Petrolia Road and 35 Carl Hall Road

Number of Vacancies: One (1)

Existing/New Job: Existing

Grade: TCHC 4

Vacancy Status: Existing

Candidate List or Eligibility List: Candidate List

What we offer

In addition to competitive compensation and a rewarding career where you can truly make a difference, we offer a comprehensive package that meets the various needs of our diverse employees, including:

- Ability to participate in inclusive employee-led networks to educate, inspire, amplify voices, build relationships and provide development opportunities;
- Three (3) weeks paid annual vacation days, increasing with years of service;
- Four (4) paid personal days;
- Defined benefit pension plan with OMERS, includes 100-per-cent employer matching;
- Health and dental advantages;
- Employee and family assistance program;
- Maternity and parental leave top up (93% of base salary);
- Training and development programs including tuition reimbursement of $1500 per calendar year.
- Fitness membership discount;

This job offers the opportunity to work from home as part of a hybrid work arrangement. This arrangement will allow you to work some days at a TCHC work location and the rest of the time from home. The amount of time required to work at a TCHC work location is flexible,



while considering operational and service delivery requirements.

Make a difference

The successful candidate will perform varied administrative duties and specialized clerical functions.

What you’ll do

- Responds to telephone and email enquiries.
- Keeps current on appropriate legislation, policies, events, etc., to enable current information.
- Maintains computerized system/databases by updating percentage complete for work orders and job numbers, ensuring timely progress billing to clients on a daily basis.
- Create work orders, job numbers and quotations on a daily basis.
- P-Card/Credit Card reconciliation, including collecting from trades and matching all invoices to monthly reconciliation report, obtaining lost/missing receipts from account holders or suppliers.
- Inputting invoices into computerized database (i.e. CMS system) and tracking of invoice approvals.
- Tracking vendor costs to ensure payment of all invoices by year end.
- Contact vendors for billing, past due invoicing, quotation verification, and other related items.
- Create various spreadsheets and documents using Microsoft Excel and Microsoft Project
- Create, close, fax and file purchase orders to vendors (suppliers/subcontractors).




- Assign purchase orders and work orders to all incoming invoices and distribute for signature.
- Keep ongoing and documented record of work order job numbers with description of work.
- Create hard copy files for work orders and jobs that require documentation of material filed.
- Prepare close-out documents including maintenance manuals, warranties, etc for jobs completed.
- Fleet Management - ARI reconciliation, tool inventory.
- Enter trades hour into computerized database.
- Track vendor cost by entering invoices related to specific job into computerized database and reconciling batches.
- Petty Cash disbursements and reconciliation.
- Prepare correspondence, notices (including translations), letters, emails, and blue prints to be copied and delivered.
- Schedule meetings, prepare agendas, take minutes, order refreshments, location & meeting room bookings and attend various meetings.
- Maintain list for cell phones, filing monthly phone usage records, notify manager of anomalies.
- Prepare and order courier packages for pick-up and delivery.
- Advise response centre, in writing, of emergency contact information and scope of work for all jobs upon commencement.
- Prepare financial reports, vendor and customer files.
- Prepare documentation for pre-construction meetings, job closings and warranties.

What you’ll need

- Demonstrated knowledge of housing related legislation, by-laws, policies, etc.
- Demonstrated experience using TCHC financial system

📌 Clerk, Grade 2 (Canada)
🏢 Tchc
📍 Canada