Support four Executives with calendar management and travel coordination from a downtown Toronto office typically two days weekly. Union Station is under five minutes away.
This Executive Assistant position provides exceptional administrative support in a collaborative, service-oriented organization. You will manage competing requests, prioritize executive needs, and handle confidential information with discretion. The work includes Microsoft Office Suite, event planning, correspondence, and expenses.
Key Responsibilities:
- Manage Executive calendars, meetings, appointments, and priorities
- Arrange flights, hotels, car services, and detailed travel agendas
- Draft and edit correspondence for Executives
- Assist with planning organizational events
- Manage expenses and complete expense reconciliation
Requirements:
- Two to four-plus years supporting two to three busy Executives
- Administrative experience in a service-oriented setting
- Excellent time management and multitasking abilities
- Discretion managing confidential information
- Proficiency in Word, Excel, PowerPoint, and Outlook
Bring detail orientation, initiative, and executive support expertise to calendar, travel, correspondence, events, and expense management.