Job Summary Join Our Team at Mayfair Clubs Mayfair Clubs has been certified as a Great Place To Work® For over 50 years, Mayfair Clubs has been a leader in providing exceptional sports, fitness, and social experiences across our four premier locations in Toronto. Our success is built on the passion and dedication of every individual who works here. We’re looking for someone like YOU to help us continue creating a dynamic, supportive environment that fosters qualified growth and promotes health and wellness for our members. Since opening its first indoor tennis facility over five decades ago, Mayfair Clubs has expanded to four state-of-the-art, full-service health clubs throughout Toronto and the GTA. While best known for top-rated racquet sports programming, our modern facilities also cater to a wide range of fitness, wellness, childcare, and social needs for our members and guests. Whether you’re looking for a premier racquet club, a great place to exercise, or an inspiring place to work, Mayfair Clubs offers an setting where everyone is welcome. Join our team and find a job you love here We’re hiring a FULL-TIME HUMAN RESOURCES ASSISTANT / GENERALIST and we want you to be part of our vibrant team Position Summary The HR Administrative Assistant / Generalist is responsible for administering the day-to-day operations of the HR Department and supporting the Human Resources Director. This role will assist with the full staff lifecycle from recruitment and onboarding through employment changes and offboarding, while maintaining accurate staff records, coordinating HR processes, supporting payroll and benefits administration, preparing employment documentation, and more. The successful candidate will be highly organized, detail-oriented, and able to manage competing priorities in a fast-paced, multi-location environment. They will demonstrate professionalism, discretion, and a commitment to maintaining confidentiality. They must be an excellent communicator and will be required to travel to all four company locations across the GTA. WHAT YOU WILL DO 1. Recruitment and Onboarding
- Coordinate recruitment and hiring processes for all departments and locations, including posting positions, liaising with recruitment agencies, pre-screening resumes, scheduling interviews, communicating with candidates, and updating hiring managers
- Plan, coordinate and execute hiring events and associated workflows for seasonal hires
- Prepare and issue employment contracts and other hiring documentation, following up to ensure timely completion
- Coordinate pre-employment requirements, including background checks and verification of education, required certifications and qualifications, etc.
- Administer HR onboarding and ensure all required documentation is received, following up as required
- Input new hires into ADP and operational software, coordinate with IT for other required platforms
- Assist with annual ICA renewals
- Maintain recruitment records and support hiring managers throughout the hiring process 2. HR Administration and Employee and Contractor Lifecycle Management
- Maintain accurate and up-to-date staff records for all departments and locations
- Prepare and process staff changes, including promotions, transfers, changes in employment status, compensation adjustments,



department or location changes, etc.
- Administer yearly performance review process, following up with staff and management to ensure timely completion
- Prepare employment-related documentation, including employment letters, amendments, etc.
- Assist with staff departures, including termination notices, resignation acknowledgements, coordination of offboarding requirements and exit interviews 3. HRIS and Payroll Administration
- Enter new staff into HRIS/payroll system with accuracy, in accordance with strict deadlines
- In conjunction with Payroll, maintain staff information within the Human Resources Information System (HRIS), including staff profiles, job information, compensation, employment status, etc.
- Support payroll administration by reviewing staff information, processing applicable staff changes, and assisting with payroll-related inquiries
- Support HRIS data integrity and assist with system updates, audits, and process improvements
- Collaborate with Finance for yearly compensation project, reviewing and refining processes as necessary 4. Staff Support and Benefits Administration
- Be the first point of contact for the HR department, including monitoring the HR inbox
- Respond to staff inquiries regarding HR policies, procedures, employment documentation, and HR processes, etc.
- Assist staff with enrolling and accessing the ADP app
- Provide timely and professional support to staffs and managers while escalating complex matters to the Director, Human Resources as appropriate
- Assist with benefits administration, including staff enrolment, changes, terminations, and staff inquiries
- Liaise with benefits providers as necessary 5. HR Compliance and Documentation
- Create and update WSIB claims, gathering supporting information and documentation as required from staff and management
- Assist with WSIB communications and records as required
- Participate in the Joint Health and Safety Committee, supporting initiatives to strengthen workplace safety and ensure ongoing compliance with health and safety requirements
- Assist in maintaining compliance with applicable employment legislation, including the Ontario Employment Standards Act, Occupational Health and Safety Act, and Human Rights Code
- Support the administration and documentation of staff leaves, workplace accommodations, and return-to-work processes
- Maintain records relating to required staff training, certifications, and other requirements, following up to ensure timely recertifications and responses, etc.
- Maintain records relating to Vulnerable Sector Checks (VSCs) and ensure application receipts and results are submitted as required
- Assist with the development and maintenance of HR policies, procedures, forms, and templates
- Maintain strict confidentiality and ensure staff information is handled appropriately
- Maintain complete and accurate immigration records as necessary,



following up with staff regarding documents, implied status, etc., as required 6. General HR Support
- Assist with Staff Relations as necessary and/or directed
- Collaborate with other departments as required, including Finance and Marketing
- Assist with the development, implementation and improvement of HR processes
- Administer staff surveys as required
- Perform other HR-related duties and special projects as assigned WHAT YOU NEED TO BE SUCCESSFUL Qualifications and Experience
- Post-secondary education in Human Resources, Business Administration, or a related field is required
- Current CHRP designation is required
- 3
- 5 years of experience in an HR administrative or generalist role, preferably in a multi-location or high-volume environment is required
- Working knowledge of Ontario employment legislation and HR best practices is required
- Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint, is required
- Experience developing, presenting and administering staff orientation and training materials is required
- Experience using HRIS and payroll systems is required; experience with ADP Workforce Now is an asset
- Recruitment experience in the Wellness, Food & Beverage, and sports industries is an asset
- Payroll Compliance Professional certification is an asset
- The ability to provide a clear background check is required
- A reliable vehicle, a current and valid G-class licence and a clean driving record is required Skills and Competencies
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities and meet tight deadlines
- Strong interpersonal skills and a customer-service-oriented approach
- Ability to handle confidential and sensitive information with discretion
- Strong problem-solving skills and sound judgment
- Ability to work independently while contributing to a team-oriented team environment
- Adaptability and willingness to support a variety of HR functions in a dynamic environment Working Conditions
- Primarily office-based, with travel to other Mayfair Clubs locations as required WHAT’S IN IT FOR YOU
- A flexible schedule that fits your lifestyle
- Competitive wages for your expertise
- Access to our fitness facilities and potentially a complimentary membership
- A agile and positive environment where you’ll grow professionally and personally Apply via this post if you’re passionate about Human Resources, and you want to make a real impact. At Mayfair Clubs, we believe in fostering a culture of inclusion and accessibility. We welcome applications from all individuals and are committed to providing accommodations throughout the recruitment process if requested. Apply Now and Make a Difference Mayfair Clubs is where passion meets opportunity. Pay: $50,000.00-$55,000.00 per year

Perks:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care Ability to commute/relocate:
- Markham, ON L3R 1E8: reliably commute or plan to relocate before starting work (required) Licence/Certification:
- CPR Certification (required) Work

Location:
In person

📌 HR Assistant (Markham)
🏢 Mayfair Clubs
📍 Markham