Date posted: October 30, 2026 Administration and Production Coordinator

Location:
510 Hodge Street, Saint-Laurent, Montreal Schedule: Full-time, on-site Compensation: In line with industry standards

Benefits:
Employer-paid insurance plan (100% covered) Who We Are Founded in 1985, GFA Pyro is a Quebec-based company specializing in the design and execution of fireworks displays and special effects (SFX). For over 40 years, we have combined creativity, innovation, and technical expertise to create memorable experiences at festivals, sporting events, corporate functions, and major productions across Canada. Our team brings together passionate professionals who collaborate to bring unique productions to life. The Position GFA Pyro is looking for a detail-oriented, organized, and resourceful individual to support its administrative operations and contribute to the coordination of its fireworks productions. You will work closely with management, sales, and production teams to ensure the smooth running of daily operations. We are seeking a proactive individual who values accuracy, takes ownership of their responsibilities, and ensures effective follow-up, while thriving in a energetic environment with a wide variety of projects.

Key Responsibilities
1. Administration and Management Support
- Provide administrative support to management, sales, and production teams.
- Prepare and organize documents, reports, and tracking spreadsheets.
- Coordinate meetings and follow up on ongoing matters and deadlines.
- Prepare purchase orders and ensure proper follow-up.
- Support the sales team with the administrative follow-up of quotations, orders, and client files.
- Enter and update information in the ERP system.
- Collaborate with the accounting department on administrative and financial matters. 2. Production Coordination
- Assist in planning and coordinating fireworks displays.
- Prepare and maintain production files and documentation.




- Coordinate equipment requirements and technical resources.
- Monitor project timelines, schedules, and budgets.
- Verify the accuracy of information and quantities across various management tools.
- Follow up on permits and compliance documentation.
- Facilitate communication between teams and ensure that changes are properly communicated and tracked. 3. Team Coordination
- Assist with the recruitment and coordination of technicians and pyrotechnicians.
- Support staff scheduling, personnel assignments, and training follow-up.
- Ensure that teams receive all necessary information.
- Verify hours worked and provide the information required for payroll processing and cost tracking. The Ideal Candidate
- Accuracy and attention to detail: You work precisely and place a high value on the reliability of information.
- Organization and priority management: You can manage multiple tasks and projects simultaneously while meeting deadlines.
- Independence and accountability: You take ownership of your responsibilities, follow through on tasks, and anticipate needs.
- Resourcefulness and initiative: You enjoy finding solutions and improving existing processes.
- Communication and teamwork: You communicate clearly and enjoy collaborating with others.
- Computer

skills:
You are proficient with office software, particularly Excel, and can quickly learn new applications.
- Bilingualism: You can communicate professionally in both French and English. Additional Assets The following qualifications would be considered valuable assets:
- Experience in the events, entertainment, production, or pyrotechnics industries.
- Familiarity with ERP management systems.
- Comfort with emerging technologies and an interest in artificial intelligence and automation, with a willingness to contribute to improving administrative tools and processes.

How to Apply
Please send your résumé to [email protected]. Include “Administration and Production Coordinator – GFA Pyro” in the email subject line. Work

location:
On-site Lieu du poste : En présentiel

📌 Administration and Production Coordinator (St-Laurent)
🏢 GFA Pyro - Concept Fiatlux
📍 St-Laurent