About the Role
TN Real Estate Group Inc. is a highly accomplished, award-winning real estate team. We are seeking an elite, high-performing Real Estate Assistant and Transaction Coordinator to bring ultimate structure, order, and hyper-efficiency to Thien Nguyen, Independent Broker with The Real Brokerage ("Real"
- www. joinreal.com). This is not a passive, predictable administrative job. Real estate moves rapidly, and deals do not wait for Monday morning. We need an operations partner who will anchor our Downtown Kitchener office during core business hours, but who also possesses the dedication and adaptability to handle critical, time-sensitive transaction details on evenings and weekends when a deal is on the line. If you are a clock-watcher looking to completely log off at 5:00 PM on Friday, this is not the environment for you. We need someone who is heavy on transactions, listings, and offers, and who thrives on creating order from chaos in a fast-paced market. Core Responsibilities (High-Volume Transactions & Admin):
- Contract & Transaction Management: Meticulously prepare, audit, and execute required legal paperwork for Ontario property listings, client offers, waivers, and amendments.
- Deal Flow Pipeline: Securely facilitate and track all transaction documentation directly to Mortgage Brokers, Lawyers, and Accountants from the initial signature straight through to closing.
- Listing Logistics & Timelines: Manage the end-to-end listing pipeline, coordinating directly with clients and booking photography, staging, and professional cleaning vendors.
- Administrative Support: Assertively manage Thien's professional calendar, prioritize inbound email correspondence, and insulate his time so he can focus on closing deals.
- Database Retention: Maintain absolute data integrity inside Follow Up Boss CRM, track client database movements,



and manage local touchpoint mail-outs. Qualifications &

Requirements:

-

Experience:
Minimum 1–2 years of direct real estate administrative or transaction coordination experience in Ontario (Strictly Required).
- Schedule Commitment: Must be fully available in-person Monday to Friday (8:30 AM – 5:00 PM), with the active mindset and flexibility to answer communications and process urgent paperwork outside of standard office hours.
- Eagle-Eye Attention to Detail: A relentless commitment to contract accuracy, protocol, and catching typographical or structural errors before files reach a client or legal counsel.
- Tech Literacy: Exceptional proficiency with Google Suite, real estate CRM systems (Follow Up Boss or equivalent), and electronic signature platforms.
- Mobility: Valid Ontario Driver’s license and daily access to a reliable, working vehicle for property checks and local errands.

Location:
Downtown Kitchener, ON (In-Person) Salary Range: $50,000 – $60,000 per year (Commensurate with experience) Hours: Monday to Friday, 8:30 AM – 5:00 PM (In-office anchor) + required evening/weekend deal flexibility. If this sounds like the perfect fit, we would love to hear from you Please send us a your resume and we hope to chat soon. TN Real Estate Group Inc. is dedicated to a policy of non-discrimination on any basis including race, colour, creed, religion, national/ethnic origin, sex, age, family status, or sexual orientation.



Please note that all applicants must be legally eligible to work in Canada and must be willing to consent to a background check. We thank all candidates for their interest. However, only those selected for an interview will be contacted.

Job Type
Full-time Pay: $50,000.00-$60,000.00 per year

Perks:
- Company events
- Paid time off Application question(s):
- Do you own and always have access to a working vehicle?
- Are you legally eligible to work for any employer in Canada?
- What is your salary expectation for this position?
- At peak times, this role involves juggling multiple active listings, typing offers, and coordinating with lawyers under tight deadlines. Describe a time in your previous real estate role where you had to manage a heavy volume of transaction paperwork simultaneously. How did you organize your day to ensure zero mistakes were made?
- This position features standard office hours (8:30 AM–5:00 PM) but strictly requires the flexibility to process urgent real estate contracts or answer client communications on evenings and weekends when active deals are on the line. Real estate isn't a strict 9-to-5. Knowing this, why does a high-availability, fast-paced role match your work ethic?
- What is your hourly or annual salary expectation for this position? (The posted starting range for this role is $50,000 – $60,000 per year based on experience).

Experience:
- Administrative: 3 years (preferred)
- Real estate: 1 year (required)
- Customer relationship management: 2 years (preferred)
- Social media management: 2 years (preferred)
- Google Suite: 2 years (preferred) Licence/Certification:
- Ontario Driver’s license (required) Willingness to travel:
- 50% (required) Work

Location:
In person

📌 Real Estate Administrative Assistant (Kitchener)
🏢 TN Realty Group
📍 Kitchener