Bookkeeper / Office Administrator MASS EXCAVATION & DEMOLITION, Greely (Ottawa), ON Passionate about keeping a busy company organized, accurate, and running smoothly? Like being the person everyone counts on to have the numbers right and the paperwork done? If that sounds like you, keep reading. MASS Excavation & Demolition is a fast-growing heavy civil contractor specializing in excavation, backfilling, site grading, remediation, and demolition across the National Capital Region. Our projects range from small residential digs to large commercial buildings, multi-unit developments, storm and sewer servicing, parking lots, site grading, and full demolition packages. We're looking for a hardworking, reliable, detail-oriented Bookkeeper / Office Administrator to keep our books accurate, our office organized, and our projects supported. THE ROLE As our Bookkeeper / Office Administrator, you will play a key role in the day to day operations of the company. Your main focus will be the books: payables, receivables, progress billing, reconciliations, payroll support, and HST. When the books are done, you'll handle office admin and help our project team with coordination tasks as the workload allows. You'll work closely with the owner, foremen, and project team, and you'll be expected to stay organized, meet deadlines, and take pride in getting the details right. TOP 4 JOB

RESPONSIBILITIES:
1. BOOKKEEPING Manage accounts payable and receivable, including supplier invoices, statements, and collections. Prepare progress billings and track holdbacks on construction contracts. Reconcile bank, credit card,



and supplier accounts monthly in QuickBooks Online. Support payroll, HST filings, WSIB reporting, and month-end and year-end with our accountant. 2. OFFICE ADMINISTRATION Answer phones and emails and be the first point of contact for clients, suppliers, and crew. Keep company files, contracts, insurance certificates, and safety records organized and up to date. Order supplies and help with onboarding paperwork for new employees. Help keep the office running smoothly so the field crews can focus on the work. 3. PROJECT COORDINATION SUPPORT Help assemble start-up packages, subcontracts, and closeout documents for general contractors. Track job costs, change orders, and invoices against contracts. Help coordinate locates, permits, deliveries, and schedules with the project team. Support the owner and project team with tenders and quotes as needed. 4. WORK ETHIC Show up ready to work every day and stay on top of deadlines. Complete tasks accurately and properly the first time. Stay focused, organized, and take ownership of your work. Take pride in doing quality work, even on the small tasks. WHAT SUCCESS LOOKS LIKE: BY 6 MONTHS
- You are dependable, on time, and have become a trusted member of the team. Payables, receivables, billing,



and reconciliations are current and accurate, the office is organized, and the owner and project team know they can rely on you to keep things moving. BY 12 MONTHS
- You are a strong, capable bookkeeper and administrator who needs minimal direction. You understand how our jobs flow from contract to final billing, anticipate what the team needs, and regularly take coordination work off the project team's plate. You are seen as someone the company can't run without because of your accuracy, attitude, and reliability. QUALITIES OF THE IDEAL CANDIDATE: Strong work ethic and attention to detail. Reliable, punctual, and dependable. Positive attitude and team-first mindset. Organized and able to juggle multiple priorities. Comfortable communicating with clients, suppliers, and crew. Takes direction well and wants to learn. QUALIFICATIONS & WORK

EXPERIENCE:
2+ years of full-cycle bookkeeping experience; construction industry experience is a strong asset. Experience with QuickBooks Online. Knowledge of HST, payroll, and construction holdbacks. Strong Excel or Google Sheets skills. Accounting diploma or bookkeeping certificate is an asset. Valid driver's licence and reliable transportation.

Advantages:
Company events Dental care Extended health care Life insurance RRSP match Work

Location:
In person Pay: $30.00-$38.00 per hour Expected hours: 40.0 per week

Benefits:
- Company events
- Dental care
- Extended health care
- Life insurance
- RRSP match Work

Location:
In person

📌 Bookkeeper / Office Administrator (Greely)
🏢 MASS Excavation & Demolition
📍 Greely