EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S) School District No. 60 (Peace River North) is seeking a highly organized, professional, and adaptable individual to join our team as the Executive Assistant to the Superintendent and Directors of Instruction. Position Description The Executive Assistant provides high-level, confidential administrative and organizational support to the Superintendent of Schools and Directors of Instruction. This position plays a key role in coordinating executive schedules, communications, meetings, records, and district initiatives. The successful candidate will demonstrate exceptional professionalism, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced environment. Working with considerable independence, the Executive Assistant serves as an important point of contact between district leadership, school administrators, staff, trustees, families, and external partners. Hours of Work: (8) hours per day Duties to Commence : November 30, 2026 Work Year Base: Twelve (12) months per year Commencing

Salary:
$67,700
- $84,625

Key Responsibilities

- Provide confidential executive-level administrative support to the Superintendent and Directors of Instruction.
- Coordinate executive calendars, appointments, meetings, travel arrangements, and competing priorities.
- Prepare, proofread, and distribute correspondence, reports, presentations, meeting agendas, minutes, and other confidential documents.
- Coordinate leadership meetings, district events, workshops, and special projects, including logistics and follow-up activities.
- Support district educational initiatives,



administrative processes, reporting requirements, and communications.
- Maintain confidential records, electronic filing systems, and administrative workflows in accordance with district policies and privacy requirements.
- Respond professionally to inquiries and serve as a liaison between district leadership, school administrators, staff, families, and external stakeholders.
- Track deadlines, action items, and project milestones, ensuring timely follow-up and communication.
- Assist with purchase requisitions, expense claims, invoices, and basic expenditure tracking.
- Perform other related duties as assigned. Qualification and

Experience:

- Completion of a recognized post-secondary certificate or diploma in Office Administration, Business Administration, or a related field. An equivalent combination of education and experience may be considered.
- Minimum five (5) years of progressively responsible administrative experience, including significant experience supporting senior leadership.
- Previous experience in a school district, educational institution, or public-sector environment is considered an asset.
- Advanced proficiency in Google Workspace and Microsoft 365 applications, including Google Docs, Sheets, Gmail, Calendar, Drive,



Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Demonstrated experience coordinating executive schedules, meetings, confidential correspondence, reports, and records.
- Solid organizational, communication, time-management, and problem-solving skills.
- Exceptional discretion, professionalism, and ability to maintain confidentiality when handling sensitive information.
- Ability to work independently, exercise sound judgment, and manage multiple priorities with accuracy and attention to detail.
- Strong interpersonal skills and the ability to establish positive working relationships with diverse stakeholders.
- Familiarity with BC's public education system, district policies, and administrative processes is an asset. Working

Conditions:
This position is based at the School Board Office in Fort St. John, BC. The successful candidate must be able to work effectively in a busy office environment with frequent interruptions and changing priorities. Occasional evening meetings and travel within the district may be required. Please Note: Proof of graduation and or highest level of education is required prior to starting work For more information, please contact: Wade Hart
- Superintendent of (250)-262-6000 or email [email protected] All applications must be made through Make A Future website for consideration for the position. If you require assistance with the online application process please contact [email protected] We thank all applicants for their interest however, only those selected for an interview will be contacted.

📌 EXECUTIVE ASSISTANT – SUPERINTENDENT AND DIRECTORS OF INSTRUCTION(S) (Fort St. John)
🏢 School District 60: Peace River North
📍 Fort St. John