Administrative Coordinator Prime Seafood Palace | Toronto, ON Prime Seafood Palace is seeking an organized, dependable Administrative Coordinator to support the day-to-day administration of our restaurant. Working closely with the General Manager, department leaders, and accounting teams, this person will keep our financial paperwork, employee records, and administrative processes accurate and on schedule. This role requires someone who takes ownership, follows through consistently, and communicates professionally. You should be comfortable managing competing deadlines, handling confidential information, and resolving discrepancies before they become larger issues.

Key Responsibilities
Invoice Management & Accounting Liaison
- Take full ownership of invoice management, from receipt and tracking through approval and timely submission to accounting.
- Review invoices for accuracy, completeness, appropriate coding, and supporting documentation.
- Follow up with department leaders and vendors on missing invoices, discrepancies, credits, and outstanding approvals.
- Maintain an organized digital filing system and a clear record of submission and payment status.
- Act as the restaurant’s primary administrative liaison with accounting teams, responding to inquiries and resolving documentation gaps.
- Track submission deadlines and ensure invoices are included in the correct reporting periods. Financial Coordination
- Organize receipts, expense reports, vendor statements, and other financial records.
- Support reconciliation of vendor statements and purchasing records in coordination with accounting.
- Maintain administrative trackers for purchases, expenses,



credits, and outstanding financial items.
- Assist the General Manager with gathering information for period-end reporting, inventory reconciliation, and cost reviews.
- Coordinate vendor account setup and changes through established approval procedures.
- Flag overdue items, discrepancies, and potential errors promptly. HR & Payroll Administration Support
- Coordinate onboarding paperwork and maintain complete, current employee files.
- Prepare employment letters, agreements, and other documents using approved templates and management direction.
- Track required certifications, probation dates, performance review timelines, and document renewals.
- Support payroll preparation by collecting and checking approved hours, employee changes, and supporting records for submission.
- Coordinate administrative requirements for employee departures, working with management and payroll.
- Handle employee information with discretion and maintain appropriate access to confidential records. General Administration
- Maintain shared folders, administrative calendars, contact lists, and internal trackers.
- Support leadership with meeting coordination, action-item tracking, and document preparation.




- Manage incoming administrative requests and direct them to the appropriate person.
- Identify opportunities to simplify processes and improve accuracy, organization, and follow-through.
- Provide additional administrative support to the General Manager and restaurant leadership as needed. Qualifications & Experience
- Previous experience in administration, accounting support, bookkeeping support, or a similar coordination role.
- Experience in restaurants, hospitality, or another fast-paced operating environment is an asset.
- Strong attention to detail and demonstrated ability to manage recurring deadlines independently.
- Confidence working with invoices, spreadsheets, financial records, and document management systems.
- Proficiency with Google Workspace and Microsoft Excel; familiarity with accounting and payroll platforms is an asset.
- Clear, professional written and verbal communication.
- Sound judgment when handling sensitive financial and employee information. What Success Looks Like Invoices are complete, accurate, and submitted on time. Accounting teams receive clear information and timely responses. Employee records are organized and current. Leadership has visibility into outstanding items, and administrative tasks are followed through to completion. We are looking for someone who brings care to the details, takes pride in reliable work, and contributes to a respectful, supportive team. Pay: $22.00-$24.00 per hour Expected hours: 15.0 – 20.0 per week

Advantages:
- Casual dress
- Company events
- Flexible schedule Work

Location:
Hybrid remote in Toronto, ON M6J 1G8

📌 Administrative Coordinator (Toronto)
🏢 Prime Seafood Palace
📍 Toronto