Position Overview The Administrative Coordinator plays a key role in ensuring the smooth day-to-day operations of the Soccer Association. This position supports the Board of Directors, manages communications with families, handles registration, maintains records, coordinates scheduling, and assists with financial and program administration. The role requires strong organizational skills, attention to detail, and the ability to work independently in a dynamic environment.

Key Responsibilities
1. Administration & Office Management
- Maintain accurate records, databases, and filing systems (player registration, team rosters, volunteers, etc.).
- Required attendance at Board meetings on a monthly pre-season and weekly peak-season basis to transcribe minutes and draft clear, executive-level correspondence, meeting minutes, and summary reports.
- Ensure compliance with BC Soccer administrative requirements.
- Manage the association’s general email account and respond to inquiries promptly.
- Support and maintain SPSA policies and procedures [Incident Reports / Weather Policies etc.] 2. Registration & Member Services
- Oversee online player registration and payment processing through the designated system [ TeamSnap ]
- Track player eligibility, transfers, and age-group assignments.
- Provide support to parents, coaches, and players regarding registration or program information. 3. Scheduling & Coordination / Support the various Board of Directors & Committees roles in:
- Assist with scheduling games, practices, and field allocations.
- Communication with the city for all bookings / cancellations.




- Coordinate and support coaches and volunteers.
- Coordinate referee assignments and communicate updates as needed.
- Help manage logistics for tournaments, tryouts, and association events. 4. Communications & Promotion / Support the Board Secretary in:
- Manages social media / website updates, newsletters, and announcements.
- Support promotion of association programs, registration deadlines, and community events.
- Act as a liaison between the Board, members, and community partners. 5. Financial & Operational Support / Support the Board Treasurer in:
- Collect and track payments, issue receipts, and support bookkeeping functions.
- Assist with budget preparation, grant submissions, and financial reporting as needed alongside the bookkeeper / president.
- Order uniforms, equipment, and office supplies as approved. Qualifications Previous administrative or office coordination experience (non-profit or sport organization preferred). Proficiency with Microsoft Office, Google Workspace, and registration platforms [ Teamsnap ] Strong written and verbal communication skills. Exceptional organizational and time-management skills. Ability to work independently and maintain confidentiality. Knowledge of youth sports administration and BC Soccer operations is an asset. Work Schedule
- Flexible hours, averaging 5
- 10 hours per week depending on the season.
- Occasional evenings or weekends during peak soccer season (April-June). Pay: $500.00-$1,200.00 per month

Benefits:
- Adaptable schedule
- Work from home Work

Location:
Remote

📌 South Peace Soccer Association (Canada)
🏢 South Peace Soccer Association
📍 Canada