Bookkeeper – Property Management

Location:
Vancouver, BC Position Summary We are seeking an experienced, highly organized, and detail-oriented Bookkeeper to support the financial and administrative operations of a property management company overseeing multiple residential and commercial properties. This is primarily an office-based position focused on bookkeeping, property administration, financial records, tenant accounts, leasing administration, and the coordination of day-to-day property management matters. The successful candidate must have a strong understanding of how property management operates and be familiar with the responsibilities involved in managing multiple buildings. This includes understanding tenant relations, leases, rent collection, maintenance coordination, vendor management, budgeting, and financial reporting. This person will work closely with the Property Manager and ownership, helping ensure that property operations are properly documented, organized, followed up on, and financially managed. The role requires someone who can work independently, anticipate what needs attention, and keep multiple properties and priorities organized.

Key Responsibilities
1. Bookkeeping & Financial Administration
- Maintain accurate financial records for multiple properties and business entities.
- Record and track rental income, expenses, deposits, payments, and outstanding balances.
- Monitor rent payments, arrears, and tenant account balances.
- Prepare and process invoices, payments, expense records, and reconciliations.
- Assist with property budgets, financial summaries, cash flow tracking, and reporting.
- Maintain organized records of operating expenses, utilities, property taxes, insurance, and other property-related costs.
- Coordinate with the Accounts Payable Specialist and external accountants when required.
- Ensure financial information is accurate, up to date, and properly documented. 2. Property Management Administration
- Provide administrative support to the Property Manager in overseeing multiple residential and commercial properties.
- Maintain property records, tenant files, lease agreements, renewals, notices, and other documentation.
- Track lease dates, rent increases, vacancies, renewals, and important deadlines.
- Prepare correspondence, notices, lease documents, and other property-related paperwork.
- Maintain accurate tenant information and rental records.
- Assist with rental listings, applicant documentation, lease preparation, and move-in and move-out administration.
- Monitor outstanding property-related matters and ensure appropriate follow-up.




- Keep property information and documentation organized and accessible. 3. Tenant Relations & Communication
- Respond to tenant inquiries and coordinate communication with tenants.
- Handle administrative matters relating to rent payments, lease questions, account balances, and general tenancy issues.
- Document tenant complaints, requests, and concerns and ensure they are directed to the appropriate person.
- Follow up on outstanding tenant matters and maintain clear communication records.
- Assist with preparing notices and correspondence in accordance with applicable tenancy requirements. 4. Maintenance & Vendor Coordination
- Receive and document maintenance requests from tenants and property staff.
- Coordinate with the Property Manager, maintenance personnel, contractors, and service providers to arrange repairs and services.
- Request and organize quotations, work orders, invoices, and service documentation.
- Track outstanding maintenance requests and follow up to ensure matters are addressed.
- Maintain vendor contacts, service agreements, and property maintenance records.
- Monitor recurring maintenance requirements and help ensure services are scheduled and documented. 5. Leasing & Vacancy Administration
- Coordinate administrative aspects of leasing and rental activities.
- Assist with rental advertisements, inquiries, applicant documentation, and reference checks.
- Prepare lease agreements, renewals, and related documents.
- Track vacancies, upcoming move-outs, available units, and lease expiration dates.
- Maintain accurate records throughout the tenant application, move-in, and move-out processes. 6. Reporting & Process Improvement
- Prepare regular property reports and updates for the Property Manager and ownership.
- Maintain spreadsheets, tracking systems, and property management records.
- Identify missing information, discrepancies, outstanding payments, and administrative issues.
- Develop and improve procedures, checklists, and systems to keep property operations organized.
- Identify opportunities to improve efficiency, accuracy, and financial controls.
- Assist with other administrative and bookkeeping duties related to the property portfolio. Required Qualifications
- Minimum 5 years of experience in bookkeeping, property management administration,



or a comparable role.
- Strong understanding of residential and commercial property management operations.
- Practical bookkeeping experience, including accounts receivable, accounts payable, reconciliations, and financial recordkeeping.
- Strong working knowledge and hands-on experience with Yardi property management software is required.
- Experience using Yardi for property accounting, tenant accounts, rent tracking, financial records, and reporting.
- Familiarity with BC tenancy legislation and general landlord and tenant requirements.
- Strong organizational skills and exceptional attention to detail.
- Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
- Excellent written and verbal communication skills.
- Ability to manage multiple properties, competing priorities, and deadlines.
- Ability to work independently, take initiative, and follow through on outstanding matters. Preferred Qualifications
- Experience managing administrative and financial records for multiple buildings or property portfolios.
- Experience with residential and commercial leases, tenant accounts, rent collection, and maintenance coordination.
- Familiarity with budgeting, financial reporting, and property operating expenses.
- Experience coordinating with contractors, vendors, accountants, and property management teams. Ideal Candidate We are looking for someone who is highly organized, office-savvy, proactive, and comfortable managing a wide range of property-related administrative and financial responsibilities. The right candidate understands what is involved in running and managing multiple properties. They should be able to keep track of tenants, leases, payments, maintenance requests, vendors, deadlines, and financial records without needing constant direction. This position requires someone who can support the Property Manager by keeping the administrative and financial side of the portfolio running smoothly. We need a person who notices when something is missing, follows up when something has not been completed, identifies problems, and takes initiative to find practical solutions.

How to Apply
Please submit your resume outlining your bookkeeping and property management experience. Include the property management systems you have used, the types of properties you have supported, and your experience handling financial records, tenant administration, and day-to-day property management coordination. Pay: $75,000.00-$80,000.00 per year

Benefits:
- In office parking

Experience:
- Bookkeeping: 5 years (preferred) Work

Location:
In person

📌 Bookkeeper- Property Management (Vancouver)
🏢 George Dawson Inn
📍 Vancouver