Job Summary The Finance & Operations Coordinator is responsible for supporting the day-to-day financial and operational functions of the organization, ensuring accuracy, efficiency, and alignment with established policies and procedures. This role contributes to the preparation of accurate monthly financial statements. In addition, the Coordinator administers bi-weekly payroll and employee benefits, and supports key operational areas including IT coordination, facilities maintenance and repairs, and organizational purchasing. The role maintains financial records and provides support across core accounting functions to ensure effective financial management and organizational operations. Responsibilities:
- ·Coordinate and oversee property, building, and equipment maintenance, including scheduling repairs and managing related purchasing.
- Administer bi-weekly payroll using the ADP payroll system.
- Manage employee advantages administration, including the IAH benefits program.
- Liaise with external IT service providers to ensure the security, functionality, and reliability of all data systems.
- Prepare monthly financial statements, including journal entries and accruals, using QuickBooks.
- Process accounts payable, including invoice entry and payment tracking in QuickBooks.
- Complete bank reconciliations and prepare related journal entries.




- Prepare and submit periodic financial and performance reports to Ontario Health atHome.
- Prepare periodic financial reports for Hospice Director or as Requested by the Board of Directors.
- Participate in procurement process for purchasing and contract management with Hospice Director.
- Participate in fundraising events (e.g., Tree of Lights, Memory Wall, Walk/Run), shall attend as required. Experience
- Post-secondary degree, preferably in accounting or finance.
- Minimum two years’ experience in accounting, accounts payable and/or payroll.
- Demonstrated experience in Microsoft Office (Outlook, Word, Excel, Power Point).
- Experience with QuickBooks or other accounting system software.
- Strong interpersonal and proven organizational skills.
- Superior verbal communication, presentation and writing skills.
- The ability to be flexible and balance competing priorities.
- The ability to maintain professionalism and confidentiality in all situations.
- Ability to work independently in a small, collaborative team setting
- Work the occasional evening or weekend to address urgent maintenance issues or to help organize and attend fundraising events. Pay: $70,000.00-$75,000.00 per year

Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care Work

Location:
In person

📌 Finance and Operations Coordinator (Oakville)
🏢 Ian Anderson House
📍 Oakville