Project Administrator Keep projects moving. Keep details organized. Make a real impact. Johnston Builders is looking for a highly organized and detail-oriented Project Administrator to support our project and office operations. This role is ideal for someone who thrives in a quick-paced construction environment, enjoys managing multiple priorities, and takes pride in maintaining accurate documentation, reporting, and financial records. Reporting closely to the Project Management team, the Project Administrator plays a key role in ensuring projects are well-documented, efficiently coordinated, and supported from start to finish. About Johnston Builders Since 1990, Johnston Builders Ltd. (JBL) has built a reputation as a trusted and respected privately owned construction company serving clients across Western Canada. Our work spans commercial, light industrial, hospitality, healthcare, educational, community, multi-residential, adaptive reuse and restoration projects. We deliver projects through Construction Management, Design-Build, Progressive Design-Build, General Contracting and Design-Assist. Behind every project is a team of people who bring experience, collaboration and pride to their work. Our core values guide how we work with one another, our clients and our communities:
- *We value
* *trust and transparency**.
*
- *We
* *support our team and community**.
*
- *We are confident in taking
* *calculated risks**.
*
- *We are
* *approachable**.
*
- *We are
* *big-picture thinkers**.
*

What You'll Do
Project Administration
- Maintain and close project files and within company systems.
- Support Project Teams with RFIs, submittals, shop drawings, change orders, and project documentation.
- Coordinate client and contractor portal submissions.
- Support project closeout activities, including turnover documentation, O&M; manuals, and as-built records.
- Ensure document control standards are followed. Document Control & Reporting
- Create, organize, and maintain digital and physical project records.
- Prepare meeting agendas, record meeting minutes, and distribute action items.
- Complete internal and client-required reports accurately and on time.
- Manage employee, subcontractor,



and project-related documentation. Accounting & Financial Support
- Assist with purchase orders, billing, invoicing, and receipt tracking.
- Coordinate documentation with Accounts Payable and project teams as required.
- Support change order pricing and project cost documentation. Administrative Support
- Support Project Managers, Coordinators, Estimators, and Superintendents by handling administrative and documentation tasks.
- Coordinate meeting schedules, room bookings, and couriers.
- Manage general project administration.
- Support project inventories and shipping records. What You Bring
- 2+ years of administrative experience, preferably within construction, contracting, engineering, or a related industry.
- Strong experience with document control, project coordination, and data management.
- Proficiency with Microsoft 365, including Excel, Word, Outlook, and Teams.
- Experience with construction software such as ACC (Autodesk Construction Cloud), Procore, SharePoint, Viewpoint, or equivalent is considered an asset.
- Basic accounting and invoicing experience.
- Excellent written and verbal communication skills.
- Solid organizational, analytical, and problem-solving abilities.
- Ability to manage multiple priorities, meet deadlines, and work effectively under pressure.
- A high degree of accuracy, professionalism, and confidentiality.
- Ability to work both independently and collaboratively within a team environment. Preferred Qualifications
- Administrative Assistant, Business Administration, or related post-secondary education is an asset.
- Experience supporting construction projects from initiation through closeout.
- Knowledge of subcontractor management, contracts, insurance certificates, and construction documentation.
- Valid Class 5 Drivers License




- Valid safety certifications such as WHMIS or First Aid are considered an asset. Why Join Us? You'll be part of a team where your organization, initiative, and attention to detail directly contribute to successful project delivery.

We offer
a collaborative environment, meaningful work, and opportunities to grow within a dynamic construction-focused organization. If you're a proactive, detail-driven professional who enjoys keeping projects organized and people informed, we'd love to hear from you. Hours of Work: The regular hours of work for this position are Monday to Friday with an expected average of 40 hours per week. Due to the nature of the role and business requirements, the incumbent is expected to maintain a reasonable degree of schedule flexibility. Work schedules, start and end times, and weekly hours may be adjusted from time to time to meet operational needs. Compensation and

benefits:
JBL offers a competitive compensation and benefits package. You will receive a competitive salary range of $62,000 to 68,000, negotiable dependent on skills and qualifications along with a wide host of perks including:
- Competitive and flexible vacation schedule.
- Company contributed RRSP matching employee input up to 5% after 3 months of employment
- Company paid medical, dental, optometry and prescription benefits and other insurance coverage after 3 months of employment Build With Us At Johnston Builders, we believe great projects come from great teams. We value people who work hard, support those around them and take pride in seeing a project come together. If that sounds like the kind of team you would like to be part of, we encourage you to apply. Please submit your resume to: Johnston Builders Ltd. [email protected] Applications will be accepted until the positions are filled. *Please note that due to the high volume of resumes we receive, only those shortlisted for interviews will be contacted.* Pay: $62,000.00-$68,000.00 per year

Benefits:
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care Work

Location:
In person

📌 Project Administrator (St. Albert)
🏢 Johnston Builders
📍 St. Albert