JOB POSTING: CLINIC OFFICE MANAGER Attain Physiotherapy & Sport Performance Centre

Location:
St. John's / Paradise, NL Employment Type: Full-Time About the Organization: Attain Physiotherapy & Sport Performance Centre is a premier, multi-location sports rehabilitation and physical performance facility. We are dedicated to delivering evidence-based clinical care, athletic conditioning, and multidisciplinary healthcare services across our regional operations. We are seeking an experienced and detail-oriented Office Manager to direct clinic administration, financial workflows, and operational management. Position Overview: The Clinic Office Manager serves as the operational leader of administrative services. Reporting directly to ownership, this position holds comprehensive oversight of day-to-day clinic operations, personnel management, corporate accounting, payroll administration, and healthcare software integration. The ideal candidate possesses exceptional organizational capability, robust leadership skills, and a strong background in administrative systems to ensure peak operational efficiency across our clinical practices.

Key Responsibilities
1. Operational & Administrative Leadership
- Direct daily clinic workflow to optimize scheduling efficiency and practitioner support across clinical locations.
- Supervise administrative staff and front-desk personnel, enforcing standard operating procedures for patient reception and client engagement.
- Manage clinical inventory, procurement of medical and office supplies, and vendor management.




- Ensure facility standards, cleanliness protocols, and regulatory requirements are rigorously maintained across all treatment spaces. 2. Financial Management & Payroll
- Administer bi-weekly payroll processing and maintain accurate compensation records.
- Oversee full-cycle accounts receivable and accounts payable workflows, including direct insurance billing, patient invoicing, and payment, bank and insurance reconciliations.
- Maintain clinical bookkeeping records and prepare routine financial summary reports for leadership review. 3. Human Resources & Staff Coordination
- Facilitate basic human resource functions, including candidate screening, staff onboarding, scheduling coordination, and maintenance of confidential personnel records.
- Promote team alignment, support inter-departmental communication, and contribute to a supportive, professional workplace culture. 4. Systems Management & Corporate Communications
- Oversee clinic electronic medical record (EMR) platforms, ensuring data integrity, confidentiality compliance, and efficient online booking operations.
- Manage corporate administrative communications,



managing incoming professional correspondence via email and telephone.
- Maintain flexibility to support clinical schedules during peak operational hours, including scheduled evenings or weekends as required. Qualifications & Competencies
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Education:
Diploma or Degree in Business Administration, Healthcare Management, Office Administration, or related experience.
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Experience:
Minimum of 2–3 years of progressive experience in administrative management, clinical operations, or general office management.
- Financial Proficiency: Demonstrated expertise in payroll processing, general accounting principles, accounts receivable/payable, and third-party health insurance billing systems.
- Technical Proficiency: High proficiency in clinic EMR software, financial/accounting software, and Microsoft Office Suite (Excel, Word, Outlook). Compensation & Workplace Benefits
- Starting Rate: $24.50 / hour.
- Rate Growth: Annual rate increases to be negotiated upon hiring.
- Paid Time Off: 2 weeks of paid vacation per year.
- Workplace Culture: Supportive, fast-paced, and collaborative team workplace. Application Instructions Qualified candidates are invited to submit a detailed resume and cover letter to [email protected]. Please format the subject line as follows: “OFFICE MANAGER APPLICATION – [First Name Last Name]” Pay: $23.00-$24.50 per hour Expected hours: 35.0 – 40.0 per week

Benefits:
- Casual dress
- Flexible schedule
- On-site parking Work

Location:
In person

📌 Clinic Office Manager (St. John's)
🏢 Attain Physiotherapy & Sport Performance Centre
📍 St. John's